TO: Board of Supervisors
FROM: Steve Lederer, Director of Public Works
REPORT BY: Daniel Basore, Engineering Supervisor
SUBJECT: Administration Building Emergency Sewer Repair
RECOMMENDATION
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SUPPLEMENTAL ITEM
Receive and review report of emergency Public Works actions in response to the administration building emergency sewer repair accomplished without competitive bidding as authorized by Resolution No. 2015-37 and determine that based on the report from Public Works, that the emergency does not permit the delay associated with competitive bidding procedures, and that the emergency actions are necessary to respond to the emergency pursuant to Public Contract Code Section 22050
[4/5 Vote Required].
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BACKGROUND
On March 6, 2024, it was determined the sewer lines from the administration building needed repair and would be inoperable until the repair could be completed. This determination was made after sewage had backed up into the building and the sewer lines were camera inspected. The primary cause was a break in the line approximately 10 feet outside of the building. However multiple other failures and contributing factors were observed throughout the sewer laterals exiting the building.
The administration building is occupied by approximately 200 employees and is open to the public. The function of the restrooms and other facilities (sinks, drinking fountains, etc.) that drain to the sewer is critical. Utilizing the formal bidding process would take several weeks to months in order for the restrooms and plumbing to be operable.
Three contractors were contacted to request informal bid proposals for the sewer repairs. Two of the contractors declined to submit a bid proposal, as they were unable to commit labor and equipment within the necessary immediate timeframe. Local contractor GD Nielson was the only contractor that was able to perform the repairs immediately. Public Works determined that GD Nielsen's bid was responsive and reasonable. ...
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