TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works, Fleet Department
REPORT BY: Mercedes Meats - Supervising Staff Services Analyst
SUBJECT: Disposal of County Surplus Vehicles, Competitive Bid Award, Budget Amendment and Establish One Capital Asset
RECOMMENDATION
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Approve and authorize disposal of nine county surplus vehicles to be sold at auction; approve and authorize purchase of capital equipment and competitive bid award to Jimmy Vasser Toyota for a 2025 Toyota Rav 4; and approve an associated Budget Amendment. (Fiscal Impact: $38,000 Expense and Increased Revenue; Fleet Fund - Replacement Vehicles; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The county has nine vehicles that have outlived their useful lives, have been or will be removed from service, and are no longer required for public use. With approval of today's actions, these nine vehicles will be declared surplus and sold at auction. Today's actions will authorize the Public Works Director and/or Fleet Manager to sign the certificate of titles for the surplus items being sold at auction. As a general practice, Fleet Management attempts to maximize utilization of vehicles before identifying them as surplus. Typically, Fleet vehicles are replaced when they have been driven 120,000 miles and/or are 12 years old and patrol vehicles are replaced when they have been driven 90,000 miles and/or are 4 years old. In some instances, vehicles that exceed the typical replacement cycle may be retained if their maintenance costs and condition warrant continued use. Conversely, some vehicles are declared surplus and disposed of before they reach the replacement target because the cost to maintain and/or repair them are not justified. Additionally, vehicles involved in major collisions, require major engine or transmission work, or experience excessive wear or exposure to harsh conditions are generally declared surplus and disposed of if the costs of making the ne...
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