TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Sonja El-Wakil, Associate Engineer
SUBJECT: Award of Construction Contract to EIDIM Group, Inc. dba EIDIM AV Technology of Fullerton, California in the amount of $154,290 and Budget Amendment for the "Low Voltage AV South Campus HHSA Conference Rooms Project" PW 24-38
RECOMMENDATION
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Reject the low bid from Creation Networks, Inc as non-responsive; award a construction contract to the EIDIM Group, Inc. dba EIDIM AV Technology of Fullerton, California in the amount of $154,290 for the "Low Voltage AV South Campus HHSA Conference Rooms Project" PW 24-38; and approve a Budget Amendment. (Fiscal Impact: $70,000 Expense; Capital Improvement Projects Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The Health and Human Services Agency (HHSA) South Campus Building A conference rooms-Madrone (Room 238), Willow (Room 239), and Oak (Room 240)-are heavily used spaces that also serve as a backup boardroom for the Napa County Board of Supervisors. Since the County acquired the building, it has been clear that the existing audio-visual (AV) system is no longer adequate. The current equipment, installed in 1993, is obsolete, unsupported, and cannot be repaired. Replacing only the existing equipment without upgrades was considered but ultimately dismissed due to the risk of non-compliance with ADA accessibility standards and Brown Act requirements. The proposed AV improvements will bring the rooms up to modern standards for meetings and trainings.
On July 22, 2025, the Board of Supervisors approved the creation of the project as well as a budget transfer of $189,000 in HHSA available funds for the design and installation of the project. On October 7, the Board of Supervisors approved the plans and specifications for bidding.
Bids were received and opened on November 6, 2025. The bid results are attached for reference.
Creation Networks, Inc was the original apparen...
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