TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Sonja El-Wakil - Associate Engineer
SUBJECT: 1127 First Street HVAC & Roof Replacement Project, PW 21-23, Approve Plans and Specifications and Advertise for Bid Opening, Amendment No. 2 to Professional Services Agreement 220210B with YEI Engineers, Inc., and Budget Amendment
RECOMMENDATION
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Approval of plans and specifications for the "1127 First Street HVAC & Roof Replacement Project," PW 21-23, authorization to advertise for sealed bids and opening of the bids at a time, date, and location to be published by the Director of Public Works pursuant to Public Contract Code section 20150.8; approve a Budget Amendment in the amount of $211,719; and approve and authorize Amendment No. 2 to Agreement No. 220210B with YEI Engineers, Inc to increase the contract amount by $150,656 for a new maximum of $451,200. (Fiscal Impact: $211,719 Expense; Capital Improvement Projects Fund; Not Budgeted; Discretionary)
[4/5 Vote Required]
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BACKGROUND
On January 31, 2023, March 31, 2024, and on April 9, 2024, the Board discussed and initiated a Facilities Master Planning (FMP) process including repairs to keep 1127 First Street in operation while replacement locations for the current tenants (Public Defender, District Attorney, Child Support Services, and Assessor/Recorder) are completed.
To keep 1127 First Street operational, the HVAC and roof replacement is an immediate concern. During the summer of 2024, with high heat weather temperatures, the existing cooling units on the roof had to be cooled themselves with added sprinklers and shut down entirely due to failures when the weather went above 105 degrees. Cooling unit shut-downs were required multiple times in 2024. Additionally, during the storms of late November 2024, 15 separate leaks were identified in the building.
Public Works staff conducted a qualifications-based process for the selection of a firm to provide design and en...
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