TO: Board of Supervisors
FROM: Christine Bricen᷉o, Chief Human Resources Officer
REPORT BY: Joy Cadiz, Staff Services Manager
SUBJECT: Agreement No. 250405B with Shaw HR Consulting
RECOMMENDATION
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Approve and authorize Agreement No. 250405B with Shaw HR Consulting for the term of June 24, 2025, through June 30, 2026, with two additional one-year extensions to provide advisory medical record review, independent medical examinations, and/or reports, and disability interactive process professional services. (Fiscal Impact: $80,000 annual expense; Fund dependent upon department usage; Budgeted; Discretionary)
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BACKGROUND
The County has a periodic need for a vendor to provide independent medical record and examination services for employee injury and disability cases. As of June 30, 2024, the County has been without a vendor but a need for these services. The County is also required by CalPERS to perform reevaluations of industrial disability retirement cases which also require an independent medical exam and Shaw HR Consulting is able to provide these services in a timely manner.
Requested Action: Approve and authorize Agreement No. 250405B with Shaw HR Consulting for the term of June 24, 2025, through June 30, 2026 with two additional one-year extensions.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Individual County departments depending on usage. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Up to $80,000 annually depending on services rendered. |
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Consequences if not approved: |
The County will not have a vendor to provide independent medical exams required by law. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.