TO: Board of Supervisors
FROM: Jon Gjestvang, Chief Information Officer - Information Technology Services
REPORT BY: Elena Guzman, Staff Services Analyst II
SUBJECT: Amendment No. 2 to Agreement No. 170687B with Megabyte Systems, Inc.
RECOMMENDATION
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Chief Information Officer and Clerk of the Board request approval of and authorization for the Chair to sign Amendment No. 2 to Agreement No. 170687B with Megabyte Systems, Inc., to include the MPTS Clerk of the Board/Assessment Appeals module, increasing the amount by $17,815 annually, beginning July 1, 2024, with a new maximum of $416,901.
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EXECUTIVE SUMMARY
Megabyte Systems, Inc. provides software support services required for the maintenance of the MPTS 2010 - Property Tax System. This system was originally established in 1987 for Napa County's Assessor, Tax Collector and Auditor-Controller offices. The prior agreement with Megabyte, No. 4334, was amended 15 times to adjust rates and reflect added functionality. On July 1, 2016 Napa County and Megabyte entered into Agreement No. 170687B with Megabyte to provide substantially the same services with updated contract language.
On July 9, 2019, the Board approved Amendment No. 1 to Agreement No. 170687B with Megabyte to add $24,064 for a new contract maximum of $367,547 to include scanning services as an additional service.
Today's requested action is for the approval of Amendment No. 2 to Agreement No. 170687B with Megabyte, Inc. to include a new Clerk of the Board/Assessment Appeals module with annual license and support fees costing $17,815 in Fiscal Year 2023-2024 dollars. Licensing and support fees for the new module are to begin July 1, 2024, and are subject to annual increases in accordance with the consumer price index (CPI) for San Francisco-Oakland-San Jose area. In Fiscal Year 2023-2024, the total maximum compensation paid by County to Megabyte is unchanged by this Amendment and shall not exceed $399,086. The not-to-exceed amount for Fi...
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