TO: Board of Supervisors
FROM: Ryan J. Alsop, County Executive Officer
REPORT BY: Andrew M. Mize, Legislative and Policy Analyst
SUBJECT: Resolution amending the Purchasing Policy and repealing the expired Environmentally Preferred Purchasing Policy
RECOMMENDATION
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Adopt a Resolution amending Part I: Section 39 Napa County Purchasing Policy and repealing expired Part I: Section 8G Napa County Environmentally Preferred Purchasing Policy. (No Fiscal Impact)
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BACKGROUND
The Napa County Purchasing Policy (" Purchasing Policy") was adopted in December 2010 via Resolution 2010-152 to provide guidance to the County Executive Officer as the Purchasing Agent, serving in this role pursuant to Napa County Code Section 2.36.030.
Since the Purchasing Policy was last updated in 2016 via Resolution 2016-128, the County Executive Office has found cause to further amend the Purchasing Policy to reflect challenges in the current contracting landscape and operational needs of departments. A working group representing several key departments convened in mid-2023 to review and recommend updates. A draft policy was circulated to Department Heads for feedback. The revised recommended Purchasing Policy and a Matrix of the proposed changes are attached.
An Environmentally Preferred Purchasing Policy was adopted as Section 8G of the Policy Manual in November 2009 via Resolution 09-147. That policy automatically sunset in June 2011 and has since been maintained as an administrative procedural document. This proposed action will repeal expired Section 8G of the Policy Manual. The past policy and current procedural document for environmentally preferred purchasing, with edits, have been incorporated into the revised recommended Purchasing Policy.
Related to environmental purchasing, a policy restricting the use of county funds to purchase single use bottled water was adopted via Resolution 2018-98 in July 2018. The same restrictions have been incorporated into the revised re...
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