TO: Board of Supervisors
FROM: Ryan J. Alsop, County Executive Officer
REPORT BY: Celeste Gonzalez, Management Analyst
SUBJECT: Continue Agreement A-180326C with NextRequest for three years
RECOMMENDATION
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Approve and authorize extension of Agreement A-180326C with NextRequest through June 30, 2028 for public records request management. (No Fiscal Impact; Discretionary)
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BACKGROUND
NextRequest is an all-in-one web-based platform for managing record requests across agencies. In 2017 agreement A-180326C was signed by the County Executive Officer for the record request management and document modules, unlimited users in specified departments, fully hosted and maintained software, and dedicated customer support staff.
NextRequest is a countywide contract administered by ITS that renewed annually. To avoid an amendment to the agreement which could result in a more costly pay structure, staff recommends extension of the agreement through June 30, 2028.
Requested Action:
Approve and authorize extension of Agreement A-180326C with NextRequest through June 30, 2028.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
ITS Fund 4200000 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
NextRequest is essential in managing record requests for the County. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
This agreement will continue to be budgeted for future fiscal years. |
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Consequences if not approved: |
A new agreement may result in increased costs. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.