TO: Board of Supervisors
FROM: Jon Gjestvang, Chief Information Officer - Information Technology Services
REPORT BY: Elena Guzm?n, Staff Services Analyst II
SUBJECT: Amendment No. 5 to Agreement No. 200378B with TruePoint
RECOMMENDATION
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Approve and authorize Amendment No. 5 to Agreement No. 200378B with TruePoint to extend the term of the Agreement through June 30, 2025 for on-call software support. (No Fiscal Impact)
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BACKGROUND
On May 30, 2020, ITS entered into Agreement No. 200378B with TruePoint to receive specialized consulting services to implement the EDR integration with DigEplan to the Accela Civic Asset Management software. The agreement was part of a project coordinated with Planning, Building and Environment Services (PBES) to move the department forward toward a paperless, online permit application process. The operational shift would improve PBES's ability to track records associated with applications, permits, payments, and provide a more efficient and consistent quality of service expected by the public with today's technology.
On November 25, 2020, the agreement was amended to extend the term until June 30, 2021.
On June 29, 2021, the agreement was amended a second time, extending the term until June 30, 2022.
On June 7, 2022, the agreement was amended a third time, extending the term until June 30, 2023 and increasing the contract amount by $9,900 for a new maximum of $58,120 for the continued necessary support and coordination of the EDR implementation, training, and configurations. Additionally, providing the resources needed for adding integrated software elements that allowed for electronic plan review, approval and payments integrated into the existing system.
On June 13, 2023, the agreement was amended a fourth time, extending the term until June 30, 2024, and increasing the contract to a new maximum of $82,045 to include on-call support. TruePoint's knowledge of the Napa County system and vast industry experience...
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