TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Katherine Bales- Assistant Airport Manager
SUBJECT: Replace Utility Tractor Capital Asset, Disposal of Airport Surplus equipment, and associated Budget Amendment for Airport
RECOMMENDATION
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Approve the surplus, disposal, and sale at auction of a John Deere Utility Tractor capital asset; authorize a waiver of competitive bidding and sole source for the purchase of a Compact Utility Tractor; and approve an associated Budget Amendment due to quotes being higher than anticipated. (Fiscal Impact: $17,166 Expense; Airport Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The Airport has plans to replace its John Deere Utility Tractor and associated attachments for continued maintenance of the Airport. The equipment serves various needs throughout the airport and is a vital piece of our maintenance and capital improvement project program. Originally purchased in 1998, this asset has become non-reparable, and it has outlived its useful life. It has been removed from service and is no longer needed for public use. The asset also no longer meets current California air quality standards for off-road diesel-fueled fleet regulations issued by the California Air Resources Board (CARB).
In recognition of the need, the Airport budgeted $60,000 in the current fiscal year to purchase a replacement utility tractor which was included in the approved capital equipment schedule. The Airport recently received a quote for the replacement unit and the associated attachments, and the quote came back higher than budgeted, in the amount of $77,166. The additional $17,166 needed to purchase the replacement tractor will come from the Airport Enterprise Fund and will be partially offset by proceeds from the anticipated auction of the current tractor.
Deere & Company of Cary, North Carolina, participates in cooperative government procurement pricing through Sourcewell and offers...
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