TO: Board of Supervisors
FROM: Dina Jose, Director of Corrections
REPORT BY: Sue Kuss, Staff Services Manager
SUBJECT: Agreement with Status Electrical Corp. for Jail Security Video System Replacement, Maintenance and Support
RECOMMENDATION
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Director of Corrections requests approval of the following actions related to the jail security system:
1. A waiver of competitive bidding requirements and sole source award to Status Electrical corporation of Washington State for maintenance and support, pursuant to Napa County Code Section 2.36.090;
2. Approval of and authorization for the Chair to sign an agreement with Status Electrical Corporation for a maximum of $315,300 for the term April 19, 2022 through June 30, 2025; and
3. Approval of a Budget Transfer for the following (4/5 vote required):
a. Increase appropriations by $236,570 in CIP-Criminal Justice Facility Construction Fund 3000, org 3001500 to transfer to CIP Project 22037 Fund 3000, org 3000505 offset by use of its available fund balance; and
b. Creation of a new project, "Video Storage System Replacement" (Fund 3000, Org 3000505, Project 22037) and increase appropriations by $236,570 in Project 22037 budget with offsetting revenue from the transfer from the CIP-Criminal Justice Facility Construction Fund in order to fund this project.
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EXECUTIVE SUMMARY
Through a prequalification and competitive bid process in 2016, Status Electrical Corporation (Status) installed a jail security system consisting of video cameras, intercoms, control room equipment, and cell door controllers. A contract for maintenance and support of the system comprised of system analysis and monitoring, system backups with off-site storage, multiple software platform support and upgrades, extended warranties and on-call technical support services was approved by the Board on November 19, 2019 and expires June 30, 2022. The jail security system has reached its useful life and requires replacement of hardware and ...
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