TO: Board of Supervisors
FROM: Dina Jose, Director of Corrections
REPORT BY: Sue Kuss, Staff Services Manager
SUBJECT: Budget Adjustment and Capital Asset Purchase of Booster Water Heater
RECOMMENDATION
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Authorize the purchase of a capital asset for a replacement booster water heater within the correctional facility and budget amendment due to the failure of the current unit. (Fiscal Impact $14,500 Expense; General Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The Jail's kitchen is equipped with a booster water heater that raises the water temperature to 180 degrees. This temperature exceeds the temperature a typical water heater produces. The higher temperature water is needed to meet Title 17 standards for dishwashing. The booster unit has been replaced twice since 2017. The lifespan of these units is short because the high temperature must be maintained 24 hours a day, 365 days of the year with heavy use. Maintenance staff believed the booster would be functional until the Department moved to the replacement jail. However, the unit has failed. The vendor who services the unit has determined that attempts at repair will be unsuccessful. While the unit has been out of service, the kitchen has been using single-use food containers. The cost of these items is approximately $40/day.
Requested Actions:
1. Authorize the purchase of a replacement booster water heater due to the current unit being unable to be repaired.
2. Approve a budget amendment for the purchase of a capital asset in the amount of $14,500 within the General Fund, Fund 1000, Corrections Department, subdivision 1400003, offset by a reduction in maintenance supplies.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
No
Where is it budgeted?
Budget Adjustment Required
Is it Mandatory or Discretionary?
Discretionary
Discretionary Justification:
The kitchen must meet health and safety standards for dishwashing. Laundry...
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