TO: Board of Supervisors
FROM: Jon Gjestvang - Chief Information Office, Information Technology Services
REPORT BY: Julia Bordona, Staff Services Manager
SUBJECT: Enterprise Data Management Solution Agreement and Capital Improvement Project Presentation and Approval
RECOMMENDATION
title
Chief Information Officer requests that the Board receive a presentation related to the implementation of a new Enterprise Data Management Solution and requests the following actions:
1. Approval of and authorization for the Chair to sign Professional Services Agreement No. 240184B with Infoverity, U.S., Inc., for a maximum amount of $604,640, to include consulting and project management professional services for the implementation of a new Enterprise Data Management Software solution, with an anticipated completion date of August 30, 2024;
2. Approval of and authorization for the Chair to sign an Enterprise Data Management License Software Agreement No. 240185B, for a three-year term of November 28, 2023, through November 27, 2026, for a maximum amount of $1,015,869;
3. Approval to establish a new Capital Improvement Project 24011, "Enterprise Data Management"
(Fund 3000, Subdivision 3000560) in the amount of $1,150,000, which includes implementation costs of $604,640, estimated ITS staff time up to go-live of $347,830, and seven (7) months of software licensing through June 30, 2024 in the amount of $197,530; and
4. Approval of a Budget Amendment to increase appropriations for project 24011 in the amount of $1,150,000 for the purposes described above (Fund 3000, Subdivision 3000560), offset by the following (4/5 Vote required):
A. Increase Appropriations in fund 2000, Subdivision 2001000 HHSA-Agency Administration to transfer out $380,000 using HHSA available fund balance, with the corresponding transfer in to project 24011; and
B. Increase Appropriations in fund 3000, Subdivision 3000000 Capital Projects Fund Accumulated Capital Outlay Division using available fund balance...
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