TO: Board of Supervisors
FROM: Greg Bown, Interim Chief Information Officer - Information Technology Services
REPORT BY: Elena Guzm?n, Staff Services Analyst II
SUBJECT: Amendment No. 4 to Agreement No. 170662B with Civic Plus, LLC for continued website hosting, design, implementation, and web accessibility services.
RECOMMENDATION
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Approve and authorize Amendment No. 4 to Agreement No. 170662B with Civic Plus, LLC extending the term to December 6, 2026, for continued website hosting, design, implementation, and web accessibility services. (Fiscal Impact: $69,420 Expense; Information Technology Fund; Budgeted; Discretionary)
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BACKGROUND
In 2016, staff issued a Request for Proposal (RFP), in cooperation with several county departments, to compare other website content management system solutions. CivicPlus, Inc. was selected for their extensive work with local governments and ability to provide a more secure, cost-effective platform that allowed Napa County websites to progress alongside technology. The Board of Supervisors approved Agreement No. 170662B with Civic Plus, LLC, formerly known as Civic Plus, Inc. for a maximum of $197,250 for the term of December 6, 2016 through December 5, 2020 to provide a content management software application and hosting services for County websites. At that time, staff had planned to seek bids for the website design creation and implementation portion of the overall project. However, CivicPlus offered to include website design creation and implementation at no additional cost. On January 31, 2017 the Board approved Amendment No. 1 to include website design creation and implementation with CivicPlus.
Later, a consultant was hired to audit applicable ADA activities and recommended the County improve its web accessibility. In 2019, the Board approved Amendment No. 2, to include a web accessibility subscription, AudioEye, to the Civic Plus agreement. AudioEye can search digital content for ADA accessibility an...
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