TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Sydney Barclay, Associate Engineer
SUBJECT: Professional Services Agreement with YEI and Budget Amendment for the "South Campus Building 4 HVAC Upgrades Project", PW 23-10.
RECOMMENDATION
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Approve Agreement No. 260124B with YEI Engineers, Inc., to provide project design services for the "South Campus Building 4 HVAC Upgrades," PW 23-10, for a maximum compensation of $336,282; and approve a Budget Amendment. (Fiscal Impact: $380,616 Expense; Capital Improvement Projects Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The South Campus Building 4 Air Handler Units (AHU) 1, 2, and 10, HVAC Control System and the Hydronic Boiler System are past their useful lives and have required extensive maintenance and repair over the last few years. These systems have been identified by the County's Property Management Division as a high priority for replacement. Additionally, due to the age and deterioration of AHU's 1, 2, and 10, rainwater has leaked through the unit and into the second floor of the building and has caused interior damage that will need to be repaired with a separate project once the units are replaced. The units are currently covered with tarps to mitigate water infiltration, but this is not a permanent solution and it impacts the operation and effectiveness of these units.
Building 4 AHU 1 and 10 and the boiler system were initially identified in the 2022-23 fiscal year budget and YEI had prepared a preliminary design to repair these units. Work was halted in 2023 and the design was left unfinished due to inadequate budget for construction. Now in the 2025-26 fiscal year budget, the Facilities Master Plan Program has also identified this work as a high priority project and funding has been set aside for allocation. In addition to AHU 1 and 10, and the boiler system that were deficient in 2022, AHU 2 has also been deemed as deficient and will r...
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