TO: Members of the Governing Board
FROM: Christopher Silke, District Engineer
REPORT BY: Annamaria Martinez, Assistant Engineer
SUBJECT: Award of a Professional Services Agreement for Operations, Maintenance and Management of District Facilities
RECOMMENDATION
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Approve and authorize Agreement No. 250010B with Specialized Utility Services Program (SUSP) for a maximum of $396,000 for the term July 1, 2024 through June 30, 2027 for operation, management and maintenance of the District's water and wastewater facilities. (Fiscal Impact: $396,000; Napa Berryessa Resort Improvement District (NBRID); Budgeted; Discretionary)
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BACKGROUND
Specialized Utility Services Program (SUSP) has provided Operation, Management and Maintenance (OM&M) services for the District's water and wastewater facilities since October 2018. In order to ensure that the District and its customers continue to receive these services at a fair cost, a Request for Qualifications/Proposals (RFQ/P) for OM&M services was distributed on February 27, 2024. A mandatory site tour of the District's water /wastewater facilities was held on March 13, 2024. Three firms attended the meeting and the following two firms submitted proposals by the March 28, 2024 deadline:
? Natural Systems Utilities
? Specialized Utility Services Program
After review of the proposals and interviews with both firms, Specialized Utility Services Program (SUSP) was determined to be the top-ranked firm and Natural Systems Utilities (NSU) the second-ranked firm.
Per the procedural guidelines stated in RFQ/P, the District Engineer recommends award of the agreement to the top-ranked firm, SUSP, at an annual rate of $ 396,000 (which includes their baseline monthly bid of $31,300 plus $20,400 annually for non-scheduled work and limited reimbursement for procurement of supplies) for the term July 1, 2024 through June 30, 2027 with an automatic one-year term renewal option for up to two additional years, and with a Consumers ...
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