TO: Board of Supervisors
FROM: John Tuteur, Recorder-County Clerk
REPORT BY: John Tuteur, Recorder-County Clerk
SUBJECT: Approve and authorize Agreement No. 270022B with DFM Associates for recorder and county clerk support through June 30, 2033.
RECOMMENDATION
title
Approve and authorize Agreement No. 270022B with DFM Associates for recorder and county clerk support through June 30, 2033, for a total cost of $497,854. (Fiscal Impact: $ 497,854 Expense; General Fund; Budgeted; Mandatory)
body
BACKGROUND
The California Constitution, statutes and regulations require Napa County's Assessor-Recorder-County Clerk ex officio Commissioner of Civil Marriages to perform these functions: 1) maintain official records regarding real property, 2) issue certified copies of birth, death and marriage certificates, 3) file fictitious name statements, 4) issue marriage licenses and 5) record electronic documents. Performing these functions requires software rather than performing the functions manually.
Napa County has carried out these functions successfully since 1998 using software from DFM Associates. Under Agreement No. 270022B DFM Associates will provide Napa County with regularly updated software through June 30, 2033. The total cost for this seven year period is $497,854.
This agreement is eligible for sole source treatment, i.e. excepted from competitive bidding, pursuant to State law and the County's purchasing policy Section 39 Paragraphs 2-3.1 (Exceptions to Competitive Bidding), 2-3.1.1 (Sole Source Justification), 3-4 (Sole Source Justification: Software Upgrade: Upgrade to existing software; available only from the producer of this software and Special Training: The requested product is one with which staff have specialized training and/or extensive expertise. Retraining would incur substantial cost in time and/or money).
Requested Action: Approve and authorize Agreement No. 270022B with DFM Associates for recorder and county clerk support through June 30...
Click here for full text