TO: Board of Supervisors
FROM: Tracy Schulze - Auditor Controller
REPORT BY: Georgina Panganiban - Deputy Auditor-Controller
SUBJECT: Approve necessary accounting entries to close financial books for the fiscal year ended June 30, 2025.
RECOMMENDATION
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Approve necessary accounting entries to close the financial books for the fiscal year ended June 30, 2025. (Fiscal impact: identified with each requested item in the attached letter; Various Funds; Not budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The Auditor-Controller anticipates completing all the necessary accounting entries to close the fiscal year ended June 30, 2025 by Tuesday, September 30, 2025. Completing this process requires approval by the Board of Supervisors of numerous entries affecting various funds. These actions include all funds under the control of the Board of Supervisors.
Requested Actions:
1. Establishing, increasing, decreasing and maintaining fund balance assignments, restrictions or commitments;
2. Approving budgetary adjustments to increase appropriations offset by use of contingency or use of available/restricted fund balance;
3. Authorizing contract increases for client services rendered at Health and Human Services, Behavioral Health Division; and scope of work adjustments to the Facility Master Plan contract with Public Works.
4. Authorizing temporary cash advances, if necessary, for a negative cash position as of June 30, 2025, due to timing of receiving State reimbursements;
5. Approving an increase in the fiscal year 2025-26 budget for fiscal year 2024-25 commitments that were not fulfilled during the year and not re-budgeted for in the following year, including ratification of amounts for both open purchase orders and multi-year capital projects;
6. Accepting a report of cash shortages throughout the year from various departments; and
7. Authorizing the Auditor-Controller the ability to continue to make additional accounting and budgetary entries as ne...
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