TO: Board of Supervisors
FROM: Amanda Gibbs, Chief Probation Officer
REPORT BY: Ferlyn Buenafe, Probation Administration Manager
SUBJECT: Agreement No. 270024B with Lexipol, LLC.
RECOMMENDATION
title
Approve and authorize Agreement No. 270024B with Lexipol, LLC for the term July 1, 2026 through June 30, 2029, with a total contract maximum of $69,500 to review, revise, and create department policies and procedures. (Fiscal Impact: $22,025 Expense; General Fund; Budgeted; Discretionary)
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BACKGROUND
Lexipol policy and procedure services began in Fiscal Year 2020-2021 with Probation. The Department does not have the resources and legal expertise to maintain a Policy Manual which needs creation, revision, and implementation to limit risk and enhance personnel safety.
Lexipol provides fully developed, updated, state-specific policies based on nationwide standards and best practices while incorporating state and federal laws and regulations where appropriate. Lexipol's services include Daily Training Bulletins (DTBs) which are designed to help staff learn and apply the Department's policy content through 2-minute training exercises that entail:
* Scenario-based training that ties policy to real-world application
* Understanding and retention of policy content is improved via a singular focus on one distinct aspect of the policy
* Each DTB includes a question that confirms the user understands the training objective
* DTBs can be completed via computers, smartphones, tablets, or other mobile devices
* Reports show DTB completions by staff member and topic.
The contract maximum for each fiscal year is as follows:
Fiscal Year 2026-2027: $22,025
Fiscal Year 2027-2028: $23,126
Fiscal Year 2028-2029: $24,282
Requested Action:
Approve and authorize Agreement No. 270024B with Lexipol, LLC. for the term July 1, 2026 through June 30, 2029, with a contract maximum of $69,500.
FISCAL IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?...
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