TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Amanda Exum - Staff Services Analyst II
SUBJECT: Amendment No. 1 to Agreement No. 270055B with Bell Products, Inc. for HVAC Services
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RECOMMENDATION
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Approve and authorize Amendment No. 1 to Agreement No. 270055B with Bell Products, Inc., updating the scope of work and decreasing compensation from $412,931 to $404,265 per fiscal year for the remainder of the contract term to perform maintenance and inspection services of the heating, ventilation and air conditioning systems at various County buildings. (Fiscal Impact: $8,666 Decrease to Expense; Budgeted, Property Management, Discretionary)
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BACKGROUND
Today’s action will approve Amendment No. 1 to Agreement No. 270055B with Bell Products, Inc., updating the scope of work and compensation. Maximum compensation will decrease by $8,666 for a new Routine Services total of $254,265 per fiscal year. There is no change to Non-Routine Services compensation of $150,000. Maximum payments under the agreement will decrease to $404,265 per fiscal year and a maximum compensation of $1,212,795 for the three-year contract term with the provision for two one-year automatic renewal options.
Upon performing first quarter services at all Routine Service locations, the Contractor identified variances in equipment and maintenance needs. The Contractor provided the County with updated Routine Services and associated costs for various locations based on equipment needs. The updated scope of work and compensation in Amendment 1 reflects these changes.
On June 16, 2026 the Board Approved Napa County Agreement No. 270055B effective July 1, 2026 for maintenance and inspection services for the heating, ventilation and air conditioning systems at various County buildings, with a maximum compensation amount beginning in fiscal year 2026-27 through fiscal year 2028-29 of $262,931 for Routine Services, $150,000 for Non-Routine services for a tota...
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