TO: Board of Supervisors
FROM: John Tuteur - Assessor-Recorder-County Clerk
REPORT BY: John Tuteur - Assessor-Recorder-County Clerk
SUBJECT: Addendum No. 20 to Agreement 170547B with the California Department of Justice
RECOMMENDATION
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Approve and authorize Addendum No. 20 to Agreement No. 170547B with the California Department of Justice for cost-sharing in a statewide Electronic Recording Delivery System. (Fiscal Impact: $1,850 Expense; Special Revenue Fund; Budgeted; Discretionary)
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BACKGROUND
The Electronic Recording Delivery Act of 2004 (Act), Government Code section 27393 - 27399, establishes an electronic recording delivery (e-recording) system and authorizes the California Attorney General to oversee the process and for counties to participate via Resolution. The Act also requires any county establishing an e-recording system to pay the Attorney General for the direct costs related to the development and adoption of corresponding regulations and oversight. Napa County was one of the original 21 counties to participate in the process. There are now 54 counties in the program.
The Act permits county recorders to establish a fee of up to one dollar ($1.00) per recorded document to cover startup costs of the Attorney General, development of the e-recording system, the review and approval of vendors and authorized submitters and security testing. Napa County began collecting this fee in March 2010. The fees are deposited in the Recorder Electronic Document Recording Special Revenue Fund. Annual costs for the Department of Justice oversight are paid from this fund.
The estimated statewide cost of the program for 2025-2026 is $386,518 of which Napa County's proportionate share is $1,850. Napa County's total share since inception including the 2025-2026 amount will be $32,735. Napa County began electronic recording in June 2016. We now electronically record approximately 60% of our daily documents.
Requested Action: Approval and authorization of Add...
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