TO: Board of Supervisors
FROM: Greg Bown, Interim Chief Technology Officer - Information Technology Services
REPORT BY: Elena Guzm?n, Staff Services Analyst II
SUBJECT: Amendment No. 6 to Agreement No. 200378B with TruePoint
RECOMMENDATION
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Approve and authorize Amendment No. 6 to Agreement No. 200378B with TruePoint to extend the term to June 30, 2028 and increase the agreement by $25,000 per fiscal year for a new maximum of $157,045. (Fiscal Impact: $25,000; Annual Expense; Information Technology Services Fund; Budgeted; Discretionary)
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BACKGROUND
On May 30, 2020, ITS entered into Agreement No. 200378B with TruePoint to receive specialized consulting services to implement the EDR integration with DigEplan to the Accela Civic Asset Management software. The agreement was part of a project coordinated with Planning, Building and Environmental Services (PBES) to move the department forward toward a paperless, online permit application process. The operational shift would improve PBES's ability to track records associated with applications, permits, payments and provide a more efficient and consistent quality of service expected by the public with today's technology.
On November 2, 2020, the agreement was amended to extend the term to June 30, 2021.
On June 29, 2021, the agreement was amended a second time, extending the term to June 30, 2022.
On June 7, 2022, the agreement was amended a third time, extending the term to June 30, 2023 and increasing the contract amount by $9,900 for a new maximum of $58,120 for the continued necessary support and coordination of the EDR implementation, training and configurations. Additionally, providing the resources needed for adding integrated software elements that allowed for electronic plan review, approval and payments integrated into the existing system.
On June 13, 2023, the agreement was amended a fourth time, extending the term until June 30, 2024, and increasing the contract to a new maximum of $82,...
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