TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Leigh Sharp, Deputy Director of Public Works
SUBJECT: Approve Agreement No. 250232B with Brightly Software Inc. to assess the condition of various building systems, to download this information into an upgraded software program for managing facility maintenance, and to approve the associated budget amendment.
RECOMMENDATION
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Approve and authorize Agreement No. 250232B with Brightly Software, Inc. with a term ending June 30, 2025 and maximum compensation of $49,000 to perform various facility condition assessments to inform the County's infrastructure operations and maintenance and capital asset forecasting and approve an associated budget amendment to upgrade our property management software. (Fiscal Impact: $138,220 Expense; Property Management Division; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
Napa County has utilized Brightly Software Inc.'s (Brightly) facilities management software since 2017 to schedule preventative maintenance, accept work orders for non-routine maintenance and repairs, and to manage facility asset forecasting. Asset information within the system is out of date and needs to be updated to reflect new equipment and repairs performed on existing equipment to allow for proper preventative maintenance scheduling and capital asset forecasting. Under the proposed agreement, Brightly will perform a desktop update to confirm current condition and update life cycle information, update preventative maintenance schedules, inventory existing equipment as needed, and place barcodes on major pieces of equipment to allow for tracking of maintenance and repairs on these pieces of equipment. In addition, the facilities management software from 2017 is obsolete and an update is required to provide functionality across the maintenance management and asset management and forecasting software programs and to incorporate Geographic Information Sys...
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