TO: Board of Supervisors
FROM: Jon Gjestvang, Chief Information Officer - Information Technology Services
REPORT BY: Julia Bordona, Staff Services Manager
SUBJECT: Amendment No. 6 to Agreement No. 170612B, Napa Public Access Cable Television, Inc.
RECOMMENDATION
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Approve and authorize Amendment No. 6 to Agreement No. 170612B with Napa Public Access Cable Television, Inc., increasing the contract by $15,000 for a new annual maximum of $94,420 in Fiscal Year 2023-2024; and, increasing the contract by an additional $5,580 for a new annual maximum amount of $100,000, effective July 1, 2024 for additional meeting costs incurred to live stream public television and enhance audio/video quality, as well as other related equipment and needed services for the Board of Supervisors chambers. (Fiscal Impact FY 23-24 $94,420; FY 24-25 $100,000, Expense, Information Technology Services Fund, Budgeted; Discretionary)
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BACKGROUND
The current contract allows County staff and Napa Public Access Cable Television (NPACT) to determine funding levels for the next fiscal year based on NPACT's actual expenses and the estimated number of subscribers in the unincorporated areas of Napa County. This formula allows for annual adjustments not to increase/decrease more than 17% of the total number of subscribers. Any adjustment beyond that requires a written amendment approved by the Board of Supervisors.
The agreement has been amended five times since Agreement No. 7658 was approved on August 16, 2011. On June 23, 2015, the Board of Supervisor's approved an amendment to cover 2014 earthquake-related services. On June 20, 2017, a second amendment was approved to cover additional timer rental and production assistance costs incurred to ensure a third layer of video backup for select public meetings with high public interest and expected large attendance. On February 12, 2019, a third amendment was approved to update the funding level for Fiscal Year 2018-2019 as well as costs ...
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