TO: Board of Supervisors
FROM: John Tuteur - Assessor-Recorder-County Clerk
REPORT BY: John Tuteur - Assessor-Recorder-County Clerk
SUBJECT: Addendum No. 19 to Agreement No. 170547B with the California Department of Justice.
RECOMMENDATION
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Approve and authorize Addendum No. 19 to Agreement No. 170547B with the California Department of Justice for cost-sharing in a statewide Electronic Recording Delivery System.
(Fiscal Impact: $1,922 Expense; Electronic Document Recording Special Revenue Fund; Budgeted; Discretionary)
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BACKGROUND
The Electronic Recording Delivery Act of 2004 (Act), Government Code section 27393 - 27399, establishes an
electronic recording delivery (e-recording) system and authorizes the California Attorney General to oversee
the process and for counties to participate via Resolution. The Act also requires any county establishing an e-recording system to pay the Attorney General for the direct costs related to the development and adoption of
corresponding regulations and oversight. Napa County was one of the original 21 counties to participate in the
process. There are now 52 counties in the program.
The Act permits county recorders to establish a fee of up to one dollar ($1.00) per recorded document to cover
startup costs of the Attorney General, development of the e-recording system, the review and approval of
vendors and authorized submitters and security testing. Napa County began collecting this fee in March 2010.
The fees are deposited in the Recorder Electronic Document Recording Special Revenue Fund. Annual costs for the Department of Justice oversight are paid from this fund.
The estimated statewide cost of the program for 2024-2025 is $382,756 of which Napa County's proportionate
share is $1,922. Napa County's total share since inception including the 2024-2025 amount will be $ 30,885.
Napa County began electronic recording in June 2016. We now record electronically approximately 60% of
our daily documents.
Requested Ac...
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