TO: Board of Supervisors
FROM: Anthony Halstead - Director of Library Services
REPORT BY: Michelle Carreon - Supervising Staff Services Analyst
SUBJECT: Agreement with Napa County Resource Conservation District
RECOMMENDATION
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Approve and authorize a sole source award for Agreement No. 270060B with the Napa County Resource Conservation District (NCRCD) with a contract maximum of $38,000 for the term July 1, 2026 through June 30, 2028 to create a pollination garden and outreach programs at the Napa County Library. (Fiscal Impact: $38,000 Expense; Library Fund; Budgeted; Discretionary)
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BACKGROUND
Napa County library will partner with Napa County Resource Conservation District (NCRCD) to create a monarch butterfly pollination garden at the library using funding provided by the Friends of Napa Library. Additionally, NCRCD will engage the community in the planting project and use the project as a tool to inspire the community. NCRCD will conduct outreach to local media and develop a newsletter story, social media post and partner with the library to provide outreach events.
The request for board approval is due to the County fiscal year aggregate dollar amount being greater than the CEO signing authority for contracts with the same contractor.
Approval of the sole source award is requested for this agreement as the project requires specialized training and/or extensive expertise that NCRCD is the only known contractor who can provide all services requested.
Requested action:
1. Approve and authorize a sole source award for Agreement No. 270060B with Napa County Resource Conservation District (NCRCD) for a maximum of $38,000 for the term July 1, 2026 through June 30, 2028 to create a pollination garden and outreach programs at the Napa County Library.
FISCAL IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?
Appropriations for the NCRCD agreement are in the Napa Library budget, subdivision 2020001, object 52490
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