TO: Board of Supervisors
FROM: Jon Gjestvang, Chief Information Officer - Information Technology Services
REPORT BY: Elena Guzm?n, Staff Services Analyst II
SUBJECT: Amendment No. 2 to Agreement No. 170548B with Iron Mountain Information Management, LLC
RECOMMENDATION
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Approve and authorize Amendment No. 2 to Agreement No. 170548B with Iron Mountain Information Management, LLC., increasing appropriations by $20,000 for a new maximum of $75,000 per year, for continued offsite tape storage and asset disposition services. (Fiscal impact: $75,000 Expense, ITS Fund, Budgeted; Discretionary)
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BACKGROUND
Iron Mountain offers solutions including information and asset storage, records management, data centers, data management and secure shredding. The company's services include storing and protecting business documents, tape backup, electronic files, medical data and other assets. Napa County had previously done business with Vanguard Vaults, a data storage company in Sacramento, prior to Iron Mountain acquiring the company in 2007. In 2009, the Napa County Recorder-County Clerk's office contracted with Iron Mountain for the offsite storage of microfilm of Official Records of the Recorder-County Clerk.
On October 2016, Napa County's Information Technology Services Division (ITS) entered into an agreement with an appropriation amount of $25,000 per year, to continue utilizing Iron Mountain's offsite tape vaulting services. The agreement included a business associate agreement (BAA), which is a contract between Health Insurance Portability and Accountability Act (HIPAA) covered entity and a HIPAA business associate to protect personal health information (PHI) in accordance with HIPAA guidelines.
On August 20, 2019, the Board approved a Statement of Work to Agreement No. 170548B with Iron Mountain Information Management, LLC. to increase the appropriation amount of $30,000 per year for offsite tape storage and asset disposition services.
On November 7, ...
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