TO: Board of Supervisors
FROM: Steve Lederer - Director of Public Works
REPORT BY: Frank Lucido, Engineering Manager
SUBJECT: Approval of a Budget Amendment for the "JJC Security Maintenance Project", PW 23-12
RECOMMENDATION
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Approve a Budget Amendment to fund the "Juvenile Justice Center (JJC) Security System Maintenance Project." (Fiscal Impact: $150,000 Expense; Capital Projects Fund; Not Budgeted; Discretionary)
[4/5 Vote Required]
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BACKGROUND
The security system at JJC is roughly 18 years old and many of the components are nearing the end of their useful life. An appropriate path forward for maintaining the system wasn't initially clear without further research, so on November 28, 2022, staff requested and the BOS approved $30,000 of funding for studying alternatives for maintaining and/or upgrading the existing system. A report by AVS Engineers indicated that a system replacement with a new more operator friendly system could be completed at a cost of $1.7 million but further research was needed on parts availability of the existing system to evaluate whether full replacement was needed. Since the report, staff has been able to locate and purchase a single spare part for nearly every type of critical component in the existing door control system. In addition to these spares, staff has been replacing regularly wearing components such as push buttons and County IT has modernized much of the camera system in recent years. Today's request is for funding to replace all of the components that are near the end of their useful life and to purchase software and a laptop specifically for JJC so that the door controllers can be replaced in-kind and the existing controllers can be stocked as a backup. Up to $25K in funding, will be used for a small on-call service contract for a company to help with work that County staff are not able to complete such as to clear error codes, reload controller programs, replace batteries, etc... and be available if the syst...
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