TO: Napa-Vallejo Waste Management Authority Board of Directors
FROM: Chris Celsi, Executive Director
REPORT BY: Chris Celsi, Executive Director
SUBJECT: Fourth Amendment to Agreement 2023-02 & Budget Amendment to increase appropriations for Sonoma RSA, Inc.
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RECOMMENDATION
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Approval and authorization for the Chair of the Board to sign the Fourth Amendment to Agreement 2023-02 with Sonoma RSA, Inc. dba RSA+, for continued architectural and engineering support during construction of the C&D Building at the Devlin Road Transfer Station, Project #17810, increasing the maximum contract amount by $350,000. The new amount of the contract shall not exceed $3,959,000.
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EXECUTIVE SUMMARY
RSA+ was originally hired by the Authority on July 14, 2022, to design the Authority’s new C&D Building. Through this Agreement No. 2023-02 and two prior amendments, RSA+ prepared the plans and specifications and provided continued support to the Authority during the design and bidding phase of the project. The third amendment was for construction administration support during construction of the project.
During construction, the Authority needed additional services from RSA+. Examples include adding a west wall equipment door, design of internal egress fire stairs required by American Canyon Fire District (ACFD), unanticipated meetings with ACFD regarding fire sprinklers, and design work to accommodate the future installation of sorting and recycling equipment. The Authority estimates these and other Authority driven changes to be the approximate cost of $250,000.
The proposed fourth amendment to the Agreement will cover those costs and retain RSA+ services for the remainder of the project to ensure construction follows the project design, monitor compliance with stormwater requirements, and assist with the closeout of the project. The Authority feels the estimated cost of RSA+’s remaining services is $300,000 in addition to remaining amount in the contract, which is app...
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