TO: Members of the Governing Board
FROM: Christopher Silke, District Engineer
REPORT BY: Ross Murphy, Assistant Engineer
SUBJECT: Reject Bids for the Woodhaven Sewer Lift Station Replacement Project, NB 22-03
RECOMMENDATION
title
District Engineer requests rejection of all bids pursuant to Section 20150.9 of the Public Contract Code for the "Woodhaven Sewer Lift Station Replacement Project", NB 22-03.
body
EXECUTIVE SUMMARY
Bids were received and opened for the Woodhaven Sewer Lift Station Replacement Project, NB 22-03 on August 10, 2023. The low bid exceeds the total funds allocated to the project. Staff is recommending rejection of all the bids pursuant to Section 20150.9 of the Public Contracting Code. District Staff are negotiating with agents representing the insurance underwriter to address the facility settlement value shortfall.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?
Napa Berryessa Resort Improvement District Capital Budget - Fund 5240, Org 5240500, Project 23032
Is it Mandatory or Discretionary?
Discretionary
Discretionary Justification:
The District was allocated $175,000 for the Project received from Golden State Risk Management Authority insurance settlement. The low bid received for construction of the project was $446,818, which exceeds allocated project budget. The District does not have sufficient funding to award the construction contract within the insurance proceeds allocated for the Project at the low bid value and including construction administration and contingencies.
Is the general fund affected?
No
Future fiscal impact:
Unknown. There may be additional costs related to reducing scope and revising design plans.
Consequences if not approved:
Additional District funding would be required to fund the project.
County Strategic Plan pillar addressed:
Effective and Open Government
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Consideration and possible adoption of...
Click here for full text