TO: Board of Supervisors
FROM: Jon Gjestvang - Chief Information Officer Information Technology Services
REPORT BY: Elena Guzman - Staff Services Analyst
SUBJECT: Capital Asset Purchase and Budget Transfer: Dell Network Server
RECOMMENDATION
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Chief Information Officer and Sheriff request the following actions regarding replacement of a network server:
1. A waiver of competitive bidding requirements and sole source award to Dell Marketing LP of Pasadena, California for the purchase of a Dell PowerEdge R340 server in the amount of $6,980, pursuant to County Ordinance ? 2.36.090;
2. Establishment of a capital asset in the amount of $6,980 for a Dell PowerEdge R340 server; and
3. Approval of a Budget Transfer increasing appropriations in the Information Technology Services budget in the amount of $6,980 with offsetting revenue from the Sheriff's Operations budget (4/5 vote required).
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EXECUTIVE SUMMARY
Approval of today's requested actions will allow Information Technology Services to purchase a replacement network server, establish the server as a capital asset, and approve a budgetary transfer to reimburse ITS for associated costs.
FISCAL & STRATEGIC PLAN IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
Yes
Where is it budgeted?
Sheriff's Operations Budget (Fund 1000, Org 1360000)
Is it Mandatory or Discretionary?
Discretionary
Discretionary Justification:
Sheriff's Office SOVideo3 network server has reached the end of its useful life cycle. Microsoft software support of the server's Windows Server 2012 operating system will cease in 2023, making it obsolete. To continue to properly manage the data storage needs of the Sheriff's Office, the purchase of a replacement server is required.
Is the general fund affected?
Yes
Future fiscal impact:
Any future fiscal impact will be budgeted accordingly.
Consequences if not approved:
If not approved, Sheriff's Office will be unable to purchase a replacement server and would have to find an al...
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