TO: Board of Supervisors
FROM: Brian Bordona, Director of Planning, Building & Environmental Services Department
REPORT BY: Claudia Ramer, Staff Services Manager
SUBJECT: Approval of Amendment No. 1 to Agreement No. 250418B with Byrne Software Technologies, Inc.
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RECOMMENDATION
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Approve and authorize Amendment No. 1 to Agreement No. 250418B with Byrne Software Technologies, Inc., extending the term through June 30, 2027, and increasing the contract maximum from $151,900 to a new maximum of to $242,575, to add professional services to configure and automate the Conditions of Approval Monitoring records for Groundwater and other PBES monitoring programs, and to complete additional reporting and enhancement requirements for Environmental Health Accela permitting migration. (Fiscal Impact: $90,675 Expense; General Fund and GSA Fund; Budgeted; Discretionary)
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BACKGROUND
On June 3, 2025, the Board approved Agreement No. 250418B with Byrne Software Technologies, Inc. (“Byrne”) for an initial term through June 30, 2025, and a contract maximum of $151,900. The Agreement provides specialized Accela implementation and data migration services to transition Environmental Health (EH) records to the County’s Accela SaaS platform and migrate data from the County’s legacy Digital Health Department (DHD) software. The Agreement also provides for optional, as-needed support services of up to $19,995 per fiscal year for up to five additional fiscal years.
During implementation, County staff identified two additional scopes of work requiring Byrne’s specialized Accela expertise.
First, the County identified a growing need to automate groundwater monitoring and reporting associated with Conditions of Approval and other regulatory requirements. This need is increasing as the County works to support state-mandated groundwater sustainability goals, including ongoing tracking of static groundwater levels and monthly groundwater withdrawals. Groundwater monitoring is on...
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