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File #: 25-932    Version: 1
Type: Resolution Status: Agenda Ready
File created: 5/19/2025 In control: Board of Supervisors
On agenda: 7/29/2025 Final action:
Title: Adopt a Resolution consolidating the Board of Supervisors' prior delegations of authority to departments to accept donations; and approve an update to the Auditor-Controller's procedure for the acceptance and disbursement of donations intended to reduce staff burden and make more efficient the Board's periodic consideration of donations. (No Fiscal Impact)
Attachments: 1. Resolution, 2. Procedure - Clean, 3. Procedure - Redline
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TO:                     Board of Supervisors

FROM:                     Ryan J. Alsop, Chief Executive Officer

REPORT BY:                     Andrew M. Mize, Legislative & Policy Analyst

SUBJECT:                     Donations Policy Update

 

RECOMMENDATION

title

Adopt a Resolution consolidating the Board of Supervisors’ prior delegations of authority to departments to accept donations; and approve an update to the Auditor-Controller’s procedure for the acceptance and disbursement of donations intended to reduce staff burden and make more efficient the Board’s periodic consideration of donations. (No Fiscal Impact)

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BACKGROUND

From time to time, and since at least 1999, the Board of Supervisors has delegated authority to the Auditor-Controller to author and administer a policy on donations made to the County of Napa.  The Board has additionally delegated authority for certain departments to accept certain donations below a certain dollar threshold.  Currently, thresholds for Board approval vary from $1,000 for general donations not otherwise subject to any particular delegation of authority to up to $10,000 for certain donations to the Library.

The purpose of this item is to consolidate those prior delegations into a single, easy-to-understand delegation of authority to department managers to accept donations up to $1,000 and delegation of authority to department heads to accept donations up to $10,000.  This proposed delegation includes a requirement that the Auditor-Controller provide a quarterly report to the Board of all donations within the scope of this delegation.

The desired effect of this policy change is to reduce staff burden in preparing agenda items for donations and make more efficient the Board’s periodic consideration of donations.  This policy change will maintain visibility to the Auditor-Controller of accepted cash and in-kind donations, which will continue to be tracked internally by Department, and maintain visibility to the Board of donations over the proposed threshold figure of $1,000.

 

FISCAL & STRATEGIC PLAN IMPACT

Is there a Fiscal Impact?

No

Is it Mandatory or Discretionary?

Discretionary

Discretionary Justification:

Approval of this policy change will reduce staff administrative burden while maintaining appropriate fiscal controls and visibility on donations made to the County.

Is the general fund affected?

No

Future fiscal impact:

None. Donations will continue to be recorded in the same manner The way in which donations are received and recorded will not change; the only substantive changes are to make the process of accepting donations less time-consuming for staff and the Board.

Consequences if not approved:

Staff will continue to bring all donations above $1,000 to the Board for approval.

 

ENVIRONMENTAL IMPACT

ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.