TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Kat Chambers, Staff Services Analyst II
SUBJECT: Amendment No. 5 to Agreement No. 230118B with Prestige Lawn Care Maintenance to extend the term through June 30, 2027.
RECOMMENDATION
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Approve and authorize Amendment No. 5 to Agreement No. 230118B (MPCD) with Prestige Lawn Care Maintenance to extend the term through June 30, 2027. (Fiscal Impact: $90,000 Expense; Monticello Public Cemetery District Fund; Budgeted; Discretionary)
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BACKGROUND
On August 5, 2022, the Monticello Public Cemetery District (MPCD) entered into Agreement No. 230118B with Prestige Landscaping for the provision of landscape maintenance services. Since the start of the agreement, Prestige Landscaping has consistently delivered high-quality services in accordance with contract requirements, including routine maintenance, seasonal plantings, and irrigation support. Their responsiveness and performance have supported the District’s operational goals and helped to improve and preserve the condition and appearance of County grounds. Considering this successful partnership and the continued need for uninterrupted landscaping services, staff recommend extending Agreement No. 230118B to ensure continuity of service and avoid potential disruption.
Continued landscaping maintenance ensures that pathways and walkways are clear and accessible, overgrown vegetation and hazards are cleared regularly, and the environment remains tranquil, safe, and respectful to welcome visitors. This amendment will not change the scope of work but will increase the maximum compensation during fiscal year 2025-26 by $55,000, from $35,000 to $90,000 to complete various landscaping needs such as planting trees along the fence line (previously lost in the wildfire), digging trenches to mitigate erosion, and clearing of thickets. The maximum compensation for fiscal year 2026-27 will remain at $35,000 for routine maintenance.
Requested Actions:
1. Approve Amendment No. 5 to Agreement No. 230118B (MPCD) with Prestige Lawn Care Maintenance to extend the term through June 30, 2027 and increase the maximum compensation for fiscal year 2025-26 by $55,000.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Subdivision 2860000 and Endowment Fund 2861000 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Necessary to properly maintain the cemetery grounds according to the California Code of Regulations, Division 23 of Title 16. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
$90,000 for fiscal year 2025-26 and $35,000 for fiscal year 2026-27. |
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Consequences if not approved: |
The cemetery would not meet § 2333 Cemetery Maintenance Standards of the California Code of Regulations of the Cemetery and Funeral Bureau, section 2333 of Division 23 of Title 16. The cemetery grounds would deteriorate, and accessibility and safety issues would arise. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 (“Existing Facilities”) which may be found in the guidelines for the implementation of the California Environmental Quality Act at 14 CCR §15301; see also Napa County’s Local Procedures for Implementing the California Environmental Quality Act, Appendix B.