TO: Board of Supervisors
FROM: Christine Briceno - Director of Human Resources
REPORT BY: Kevin Lemieux - Staff Services Manager
SUBJECT: Adoption of a Resolution Amending the Departmental Allocation List for Multiple Divisions of the Health and Human Services Agency
RECOMMENDATION
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Director of Human Resources and Director of Health and Human Services Agency request adoption of a Resolution amending the Departmental Allocation List for multiple divisions of the Health and Human Services Agency, as outlined in “Exhibit A,” effective February 19, 2022, with a net increase of four full-time equivalents, and no impact to the County General Fund.
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EXECUTIVE SUMMARY
Human Resources and the Health and Human Services Agency (HHSA) reviewed immediate departmental needs related to the COVID-19 pandemic response.
HHSA also requested Human Resources study a position in the Administration Division to ensure it is properly classified.
If approved, the requests related to COVID-19 will allow HHSA to use existing funding sources to implement the proper staffing composition to meet community needs. In addition, if approved, the requested action regarding the studied position will reclassify an incumbent to a more appropriate classification, as determined by a Human Resources study.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The requested actions are necessary to properly equip the Health and Human Services Agency (HHSA) with the skillsets they need in the Public Health Division during an ongoing pandemic, and provides a necessary reclassification for a single incumbent as part of a reclassification study. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
The increased costs of salaries and benefits for Fiscal Year 2021-2022 are fully offset by existing funding from the California Department of Public Health COVID-19 Public Health Workforce Development Supplemental Grant. The increased cost of salaries and benefits for future fiscal years will be budgeted accordingly. |
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Consequences if not approved: |
If these changes are not approved, HHSA will not have the proper staffing to meet new and rapidly changing requirements related to COVID-19, and will not be able to implement the recommendations provided by Human Resources at the conclusion of a reclassification study. |
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County Strategic Plan pillar addressed: |
Effective and Open Government |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
The requested actions by the Health and Human Services Agency (HHSA) are summarized below.
Public Health Division - The Public Health Division is requesting four new positions critical to supporting the COVID-19 response, including one Staff Nurse, one Health Educational Specialist, one Staff Services Analyst I, and one Staff Services Analyst I/II, all limited term positions.
If approved, the requested Staff Nurse - Limited Term will support ongoing COVID-19 testing and vaccination operations, including vaccine administration, monitoring, and reporting. The requested Health Education Specialist - Limited Term will support outreach, education and communications programs aimed at reducing COVID-19 transmission, bolstering vaccine confidence, employing harm reduction strategies, and providing direct appointment assistance. The Requested Staff Services Analysts (I and I/II) - Limited Term will assist with the planning, administration and management of multiple COVID-19 grant programs that support overall response and recovery efforts. They are critical to providing technical analysis and coordination functions related to multiple COVID-19 funding streams, including budget development, financial reporting, reimbursement requests, expenditure tracking, and overall fiscal compliance with granting agencies.
Administration Division - The Director of the Health and Human Services Agency requested that Human Resources conduct a reclassification study of an incumbent in a HHS Utilization Review Coordinator position within the Administration Division, to determine if they were properly classified. A review of the completed Position Description Questionnaire, a desk audit, departmental interviews, and a review of Napa County classification specifications showed that the incumbent is performing lower level duties that are outside the scope of the HHS Utilization Review Coordinator job classification. If approved, this action will reclassify the incumbent through a demotion to the lower level position of Principal Quality Manager Specialist - Licensed. The incumbent will also have their hourly rate of pay frozen (y-rated), until the top step of the salary grade for the Principal Quality Manager Specialist - Licensed exceeds their frozen rate.
Therefore, the Director of Human Resources and the Director of Health and Human Services Agency request adoption of a Resolution amending the Departmental Allocation List for multiple divisions of HHSA, as outlined in “Exhibit A,” effective February 19, 2022, with a net increase of four full-time equivalents, and no impact to the County General Fund.