TO: Board of Supervisors
FROM: Christine Briceño, Chief Human Resources Officer
REPORT BY: Joy Cadiz, Staff Services Manager
SUBJECT: Resolution Amending the Departmental Allocation List for the Public Works Department, and Approval of a Capital Asset Purchase and Budget Amendment
RECOMMENDATION
title
Adopt a Resolution amending the Departmental Allocation List for the Public Works Department; authorize the purchase of a capital asset; and approve a Budget Amendment, effective December 16, 2025. (Fiscal Impact: $86,000 Expense; General Fund; Not Budgeted; Discretionary)
[4/5 vote required]
body
BACKGROUND
The County has leased an additional 40,000 square feet of office space, which is scheduled to be occupied by the Probation and Child Support Services departments beginning in May 2026.
To maintain the industry standard of approximately 20,000 square feet per 1.0 FTE custodian, occupying this new space requires the establishment of a new 2.0 FTE custodial team. Current custodial allocations cannot absorb this additional workload, as existing staffing levels meet or exceed the standard, and the space being vacated by Probation and Child Support Services will remain occupied by other County departments (Health & Human Services and the District Attorney).
Public Works and Human Resources have agreed that the new custodial team should consist of 1.0 FTE Senior Custodian and 1.0 FTE Custodian to manage the full scope of work, including inventory, purchasing, and routine cleaning services.
Although the new custodial team is not needed until the May 2026 occupancy date, and the $21,000 fiscal impact is based on a May start date, the assignment to a public safety-related location necessitates a typically lengthier background and hiring process.
Additionally, due to the decentralized location of the newly leased office space, the purchase of a dedicated County vehicle totaling $65,000 is required.
Requested Actions:
1. Adopt a Resolution to amend the Departmental Allocation List for the Public Works Department by adding 1.0 FTE Custodian and 1.0 FTE Senior Custodian, effective December 16, 2025.
2. Authorize the purchase of a Toyota Tundra 2WD with Camper Shell and establish the capital asset.
3. Approve a Budget Amendment to:
a. Increase Fleet appropriations by $65,000 in Property Management - Custodial (Fund 4300, Sub-Division 4300005, Account 52906) offset by use of available fund balance for reimbursement to Fleet - Vehicle Replacement Budget (Fund 4100, Sub-Division 4102000, Account 46800).
b. Increase Equipment appropriations in Fleet - Vehicle Replacement Budget (Fund 4100, Sub-Division 4102000, Account 55400) by $65,000 offset by revenue from Property Management - Custodial.
FISCAL IMPACT
|
Is there a Fiscal Impact? |
Yes |
|
Is it currently budgeted? |
No |
|
Where is it budgeted? |
4300005 Public Works - Property Management |
|
Is it Mandatory or Discretionary? |
Discretionary |
|
Discretionary Justification: |
County occupation of additional office space. |
|
Is the general fund affected? |
Yes |
|
Future fiscal impact: |
The increased cost of salary and benefits for the remainder of the fiscal year is approximately $21,000. The increased cost of salary and benefits for future fiscal years is approximately $182,740 and will be budgeted accordingly. |
|
Consequences if not approved: |
Child Support Services and Probation operations would be adversely impacted. |
|
Additional Information |
County Initiative: Elevate County Service and Workforce Excellence |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.