TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Mark Witsoe, Airport Manager
SUBJECT: Adoption of a Resolution Authorizing Napa County Airport to Acquire Surplus Property through the State and Federal Surplus Property Program
RECOMMENDATION
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Director of Public Works requests the following related actions to authorize Napa County Airport to participate in the State and Federal Surplus Property Program (Program) operated by the State of California, Department of General Services, Office of Fleet and Asset Management:
1. Authorization for the County Executive Officer to sign and submit required documentation to enroll the County in the Program, which authorizes the County Airport to acquire surplus property through donation or purchase and to surplus capital assets, as appropriate; and
2. Adoption of a Resolution authorizing specific County staff to be representatives of the County to acquire surplus property for the Airport through the Program.
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EXECUTIVE SUMMARY
Napa County is eligible to obtain donated equipment and materials, participate in auctions, and sell surplus property through the State and Federal Surplus Property Program (Program). Approval of the requested actions authorizes the Napa County Executive Officer to sign the required forms to enroll in the Program and specifies staff to represent Napa County relative to participation in the Program. The enrollment will authorize specified staff to receive donations, purchase assets, and surplus assets through the Program. Each donation to be accepted, purchase to be made, and surplus of assets through the Program will comply with existing applicable County policy. Public airports are considered essential, and they are given highest priority for State and Federal surplus property donations. The Airport wishes to avail itself of the possibility to obtain donated equipment and materials in lieu of having to purchase same at retail prices. At this time, the Airport will be the only County division to participate in the Program.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
No |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
Appropriation for purchase of surplus items through the Program would be budgeted in the Airport Enterprise Fund (Fund 5010, Org 5010000) |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Napa County Airport is a public use airport and would greatly benefit from surplus equipment and materials to maintain the airfield and provide enhanced services to tenants and airport users. In addition, by using the State and Federal Surplus Property Program, the Airport may further save money on auction fees associated with surplus of capital assets. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
As replacement and new capital asset equipment is needed, asset funding for purchase and maintenance needs will be specific to the FY needed. |
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Consequences if not approved: |
The Airport will not be able to take advantage of obtaining surplus equipment and materials through the Program. This may result in paying retail for equipment, potentially less revenue to the Airport, and potential increased contract costs for maintenance needs when the Airport does not have the equipment required for maintenance. |
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County Strategic Plan pillar addressed: |
Effective and Open Government |
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ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.
BACKGROUND AND DISCUSSION
Many public-use airports around the United States participate in the State and Federal Surplus Property Program (Program) operated by State of California, Department of General Services, Office of Fleet and Asset Management (DGS) for surplus property donations, purchasing of surplus property at auction, and auction of sponsor surplus equipment. Napa County Airport would benefit from utilizing the surplus property available from both State and Federal agencies.
The Program allows the Airport, working with the Purchasing Agent, to accept donations of equipment and materials, purchase equipment through the auction system, and post surplus capital assets on the DGS online auction portal. Upon approval from the Board of Supervisors and receipt of signed forms from the County Executive Officer, Napa County Airport will have access to the Program. There is no cost to enroll in the Program, further eliminating auction contract fees.
In working with the Purchasing Agent, all steps within the County Purchasing Policy for surplus, obtaining assets through donation, and purchasing capital assets will be followed while utilizing the Program. As the need for equipment and materials arise, staff will return to the Board of Supervisors for approval of the asset acquisition, and where necessary, steps to surplus Airport assets in accordance with County policies. Board approval of this Resolution is being requested consistent with the County’s purchasing and donation policies.