TO: Board of Supervisors
FROM: Brian D. Bordona, Director of Planning, Building, and Environmental Services
REPORT BY: Kendall Sawyer, Staff Services Manager
SUBJECT: Budget Amendment for Planning, Building, and Environmental Services Workstation Project
RECOMMENDATION
title
Approve a Budget Amendment for the Planning, Building, and Environmental Services (PBES) Workstation Project (Fiscal Impact: $140,000 Expense; General Fund; Discretionary).
[4/5 vote required]
body
BACKGROUND
The Planning, Building, and Environmental Services (PBES) Department has occupied the second floor of the County’s Administration Building for several decades. Since the reorganization of PBES (formerly Conservation, Development and Planning Department) in 2012, there has been a need to re-evaluate workspace capacity and layout to accommodate the department’s growth, consolidate divisions to foster collaboration, reconfigure work areas for improved efficiency, and enhance security.
In August 2023, the Board approved an agreement with TLCD Architecture Inc. for remodeling services. Originally, the project aimed to modify the lobby/reception area and the east side of the second floor. However, following the recent direction on the Facilities Master Plan, the project has been significantly altered to focus on relocating a team of PBES staff members to the Administration Building’s basement floor, which will provide space on the second floor to accommodate budgeted positions and enable PBES to maintain its operations. The requested budget amendment of $140,000 will fund consultant design services, the purchase and assembly of workstations, and project management.
Requested Action:
Approve a Budget Amendment for the PBES remodel for the following:
1. Release $73,045 from Fund Balance - Assigned, leaving a balance of $319,589;
2. Increase Transfer-Out appropriation by $66,955 in CIP Program 24005 (Fund 3000, Subdivision 3000500, Account 56100);
3. Increase Transfer-In appropriation by $66,955 in the Planning, Building, and Environmental Services budget (Fund 1000, Subdivision 1700000, Account 48200);
4. Increase appropriations in PBES Office Furniture/Fixtures (Fund 1000, Subdivision 1700000, Account 53105), Other Professional Services (Fund 1000, Subdivision 1700000, Account 52490), and Maint - B&I - PW Charges (Fund 1000, Subdivision 1700000, Account 52510), by $140,000 offset by transfer-in of $66,955 from Project 24005 Construction Services and $73,045 from Available Fund Balance.
FISCAL & STRATEGIC PLAN IMPACT
|
Is there a Fiscal Impact? |
Yes |
|
Is it currently budgeted? |
No |
|
Where is it budgeted? |
Fund 1000, Org 1700000 |
|
Is it Mandatory or Discretionary? |
Discretionary |
|
Discretionary Justification: |
The project will provide necessary workspaces for budgeted positions in the PBES department. |
|
Is the general fund affected? |
No |
|
Future fiscal impact: |
None; this is a one-time project. |
|
Consequences if not approved: |
There will not be enough workspaces for budgeted positions in the PBES department. The County would need to evaluate other options for the department, such as renting space offsite which could be more costly and fragment operations of the department. Or, PBES could forego filling vacancies and reduce operations, which would impact service to the community. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.