TO: Board of Supervisors
FROM: Steve Lederer - Director of Public Works, Public Works
REPORT BY: Mercedes Meats - Supervising Staff Services Analyst
SUBJECT: Electrical Maintenance and On-Call Services Professional Services Agreement
RECOMMENDATION
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Approve and authorize Agreement No. 250070B with St. Francis Electric for a maximum of $150,000 per fiscal year, for the term of July 1, 2024 through June 30, 2027 with an automatic one-year renewal option for up to two additional years to provide Electrical Maintenance and On-Call Services for Napa County. (Fiscal Impact: $150,000 Expense; Roads and County Service Area No. 3 Funds; Budgeted; Discretionary)
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BACKGROUND
The Department of Public Works issued a Request for Proposal (RFP) for Electrical Maintenance and On-Call Services to provide preventative maintenance, repair and inspection services for traffic signals, street lights, lighted crosswalks, flashing beacons, radar speed detection signs, safety lighting and any other lighting equipment on the county owned roadway network.
On May 14, 2024, staff released an RFP for Electrical Maintenance and On-Call Services and received three (3) responses. The firms were evaluated on the following criteria:
1. Responsiveness to RFP: breadth and depth of response, overall quality, responsiveness, and completeness.
2. Range of services provided by the firm.
3. Certifications held by the firm and licenses held by key staff.
4. Emergency response process, availability, and response time.
5. Environmentally sustainable business practices the company utilizes.
6. Rates for routine maintenance and on-call services.
After a review of responses, staff is recommending St. Francis Electric to enter into a professional services agreement with the County for future Electrical Maintenance and on-call service’s needs.
St. Francis Electric is a San Leandro based electric company who specializes in transportation, traffic signals,
lighting, specialty projects, underground construction, and 24/7 emergency on-call maintenance for public
safety lighting and traffic signals.
Requested Action:
1. Approve and authorize Agreement No. 250070B with St. Francis Electric for $150,000 per fiscal year for Electrical Maintenance and On- Call services.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Associated costs will be reflected in the Roads Operations (Fund 2040, Subdivision 2040000) and County Service Area No. 3 (CSA3) (Fund 2800, Subdivision 2800005) budgets. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The proposed Agreement will provide electrical maintenance and on-call services for all lighted equipment on county owned roadway network. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Costs have been budgeted in current year budget and will be included in subsequent year budgets. |
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Consequences if not approved: |
Traffic signals, safety lighting, and other lighting equipment on the County Owned roadway will not be maintained and public safety will be jeopardized. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California
Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.