TO: Housing Authority Commissioners
FROM: Jennifer Palmer, Executive Director of Housing Authority
REPORT BY: Alex Carrasco, Staff Service Analyst
SUBJECT: Contract Amendment No. 1 to Agreement No. 230047B (NCHA) for Fire Protection Services
RECOMMENDATION
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Approve and authorize Amendment No. 1 to Agreement No. 230047B (NCHA) with HCI Systems, Inc. to support critical fire system repairs at the county-owned farmworker centers. (Fiscal Impact: $23,290 expense, Housing Authority Fund, Budgeted, Discretionary)
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BACKGROUND
The Napa County Housing Authority (Authority) contracts with HCI Systems Inc. (HCI) to perform fire system inspections and monitoring at the three county-owned farmworker centers known as the Calistoga, River Ranch, and Mondavi Centers (Centers). Routine inspections have identified the need for critical repairs to the commercial kitchen hood systems at the Calistoga and Mondavi Centers and the fire pump at the Mondavi Center.
Requested Action:
1. Approve and authorize Amendment No. 1 to Agreement No. 230047B with HCI Systems, Inc. increasing the contract maximum by $23,290 to a new maximum of $51,170 for routine and non-routine or emergency services and replace Exhibit A (Scope of Work) with Exhibit A-2.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Fund 5060 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Repairs to the fire protection system are a matter of health and safety for staff and lodgers living at the centers. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Ongoing routine inspections and preventative maintenance. |
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Consequences if not approved: |
If the amendment is not approved, fire system will be out of compliance and increased risks. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.