TO: Board of Supervisors
FROM: Sheryl D. Bratton, County Counsel
REPORT BY: Sheryl D. Bratton, County Counsel
SUBJECT: Approve and authorize Amendment No. 4 to Agreement 230362B with Logikcull Systems, Inc.
RECOMMENDATION
title
Approve and authorize Amendment No. 4 to Agreement No. 230362B with Logikcull Systems, Inc. for Logikcull Discovery Solution software and document hosting effective July 1, 2026, and extend the term to June 30, 2027, with a renewal date of July 1, 2027. (No Fiscal Impact)
body
BACKGROUND
Logikcull Systems, Inc. is the provider of Logikcull Discovery Solution software that the County has been using since it entered into Agreement No. 230362B on March 23, 2023. This software enables County staff to accurately and efficiently review and produce documents in response to public records act requests, requests for production of documents and for discovery purposes in litigation matters. The software has significantly reduced staff time spent reviewing documents. The Agreement was first amended on October 16, 2023, to increase storage capacity, for an annual maximum compensation of $45,000. On April 9, 2024, the Agreement was amended for a second time to increase storage capacity, for an annual maximum compensation of $61,800. Most recently, on November 5, 2024, the Agreement was amended for a third time to increase storage capacity, for an annual maximum compensation of $112,800. The County has been receiving a substantial increase in public records act requests and requests for documents. This amendment will maintain the storage capacity at 425 GB of active storage data and 250 GB of archive storage data to accommodate the large volume of requests effective July1, 2026, and extending the term to June 30, 2027 at no additional cost. This agreement is budgeted in County Counsel’s requested budget for Fiscal Year 2025-2026.
Requested Action:
Approve and authorize the Chair to sign Amendment No. 4 to Agreement 230362B, effective July 1, 2026, and extending the term to June 30, 2027.
FISCAL IMPACT
|
Is there a Fiscal Impact? |
No |
|
Is it currently budgeted? |
Yes |
|
Where is it budgeted? |
General Fund |
|
Is it Mandatory or Discretionary? |
Discretionary |
|
Discretionary Justification: |
This expense was included in County Counsel’s requested budget for Fiscal Year 2025-2026. The software significantly reduces staff time spent on document review |
|
Is the general fund affected? |
Yes |
|
Future fiscal impact: |
Funds will be appropriated in future fiscal years, as needed. |
|
Consequences if not approved: |
Without this software, staff would have to manually review documents reducing their ability to respond to other needs |
|
Additional Information |
Strategic Initiative: Elevate County Service and Workforce Development |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.