TO: Board of Supervisors
FROM: Steve Lederer - Director of Public Works
REPORT BY: Nydia Campoy - Supervising Staff Services Analyst
SUBJECT: Project Creation and Budget Amendment for the Langtry Road Maintenance Overlay; Budget Amendment for the Lower Chiles Valley Road Maintenance Overlay and Pope Valley Cross Road Maintenance Overlay Projects
RECOMMENDATION
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Approve and authorize creation of Project 25048 for the Langtry Road Maintenance Overlay and approve a Budget Amendments related to the maintenance overlay projects for Langtry Road, Lower Chiles Valley Road and Pope Valley Cross Road. (Fiscal Impact: $800,000 Expense; $340,000 Capital Improvements Fund and $460,000 Upper Valley Disposal Service Franchise Fee; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
Following the Nuns/Partrick Fires in 2017, Langtry Road has significantly deteriorated, particularly in areas where heavy equipment used for fire containment efforts and subsequent reconstruction activities have reduced sections to gravel. These road maintenance overlay projects are part of the County's ongoing infrastructure management efforts to maintain road conditions, extend pavement life and increase pavement condition index.
To address these challenges effectively, our staff is requesting a budget amendment from the PG&E Settlement Designation specifically allocated for overlay repairs. The request is to use that fund for Project 25048 (Langtry Road Maintenance Overlay). For Lower Chiles Valley Road and Pope Valley Cross Road Maintenance Overlay the request is to use funds from Upper Valley Disposal Service (UVDS) Franchise fee. These allocations will enable us to implement comprehensive repairs essential for restoring the road’s structural integrity and ensuring safe passage for residents.
Requested Actions:
1. Approve a Budget Amendment for the following (4/5 vote required):
a. Increase Transfers-Out appropriations by $340,000 in the Capital Improvement Projects Fund (Fund 3000, Sub-Division 3000000, Account 56100) offset by use of its available fund balance by release of PG&E Settlement Designation to transfer to Project 25048; and
b. Creation of a new project for the “Langtry Road Maintenance Overlay", (Fund 2040, Sub- Division 2040500, Project 25048) and increase Intrafund Transfers-Out appropriations by $340,000 (Fund 2040, Sub-Division 2040500, Project 25048, Account 57900) offset by a transfer-in revenue from Capital Improvement Projects Fund;
c. Increase Transfers-Out appropriations by $460,000 in UVDS Franchise Fee (Fund 2182, Org 2182000, Object 56100) offset by use of its available fund balance to transfer to Roads Operations budget for Lower Chiles Pope Valley and Pope Valley Cross Road work; and
d. Increase Infrastructure Repair Supplies appropriations by $200,000 and Rent/Leases Equipment appropriations by $66,000 in Roads Operations budget (Fund 2040, Sub-Division 2040000, Accounts 53360 and 52600) offset by transfer-in revenue from UVDS Franchise fee budget.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval is necessary to do the maintenance overlay. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Future minor maintenance will be done by Roads Operations. |
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Consequences if not approved: |
Failure to make repairs will continue to compromise the structural integrity of the road, jeopardizing safe passage for both residents and visitors. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.