TO: Board of Supervisors
FROM: Greg Bown, Interim Chief Technology Officer - Information Technology Services
REPORT BY: Elena Guzmán, Staff Services Analyst II
SUBJECT: Amendment No. 1 to Agreement No. 230081B with GovernmentJobs.com, Inc.
RECOMMENDATION
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Approve and authorize Amendment No. 1 to Agreement No. 230081B with GovernmentJobs.com, Inc. (dba NEOGOV, parent company of PowerDMS, Inc.) reducing the annual cost from $14,000 to $8,500 for the term of July 1, 2025, through October 17, 2027, for PowerDMS training software. (Fiscal Impact: $5,500 annual savings; Probation Fund; Budgeted; Discretionary)
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BACKGROUND
The Probation department is required to provide mandatory training to all sworn officers. The requirement is 40 hours annually for Probation Officers and 24 hours for Juvenile Hall Counselors. In addition, new hires or promotions to a Manager, Supervisor, Probation Officer, and Juvenile Hall Counselor are required to attend additional training.
NeoGov PowerDMS management software offers a cloud-based compliance and training solution that combines document management, training management, and accreditation management. The software is a system that allows the department to create, assign, track, manage initial and ongoing training courses, and manage compliance for State reporting. It is a comprehensive training and tracking system tool Probation uses for managing staff’s training activities.
With NeoGov’s PowerDMS management software, the department can ensure a streamlined audit and compliance by the storing and managing of training data in a centralized and secure web-based software platform. PowerDMS helps eliminate paper files and/or spreadsheets and reduces time to track training information, creating efficiencies. Training course material is housed centrally allowing for ease of access and allows set up for various user groups to easily assign, schedule and track training for specific groups. The system also allows for increased employee accountability. Dashboards and data visualization tools deliver real time visibility into the department’s training performance.
County and GovernmentJobs.com, Inc. (d/b/a NEOGOV, parent company of PowerDMS, Inc.) entered into Agreement No. 230081B effective October 18, 2022 for such services at an amount not to exceed $14,000 per fiscal year. Agreement No. 230081B is set to expire and the proposed amendment would extend it through October 17, 2027 at a rate of $8,500 per fiscal year.
Requested Action:
Approve Amendment No. 1 to Agreement No. 230081B with GovernmentJobs.com, Inc., (d/b/a NEOGOV, parent company of PowerDMS, Inc.) for $8,500 annually for the term of July 1, 2025, through October 17, 2027, for the continued subscription of PowerDMS training software.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
The funds for the training software are included in the Probation budget, subdivision 14200-00 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The continuation of PowerDMS training software enables the Probation department to effectively track and document training for all staff. |
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Is the general fund affected? |
Yes |
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Future fiscal impact: |
Appropriations will be budgeted accordingly in future fiscal years. |
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Consequences if not approved: |
If not approved, there will not be an efficient and effective way to manage training for the Probation department. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State of CEQA Guidelines) and therefore CEQA is not applicable.