TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Daniel Basore, Engineering Supervisor
SUBJECT: Construction Contract Award and Budget Amendment for the "American Canyon Library Remodel", PW 25-09A
RECOMMENDATION
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Award a Construction Contract to Pridex Construction Group, Inc. of Folsom, CA in the amount of $119,000 for the "American Canyon Library Remodel," PW 25-09A; and approve a Budget Amendment. (Fiscal Impact $178,000 Expense; Library Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The American Canyon Library opened on August 14, 2012, in the remodeled Crawford Building, a location used previously as the American Canyon City Hall. The American Canyon Library is owned by the City of American Canyon and leased by Napa County. The lease agreement obligated Napa County to maintain the interior of the building (walls, windows, doors, flooring), along with the entrance doors, plumbing and light fixtures. The City of American Canyon is responsible to maintain the exterior of the building and surrounding property.
No improvements have been made to the building since it opened in 2012 and interior maintenance is needed. The American Canyon Library Remodel will update the facility's interior furnishings, flooring, paint, bathroom, doors, and exterior, signage. The library has a separate Capital Improvement Program (CIP) Division where funds are held to be utilized when capital improvements are needed to maintain the facilities. For bidding purposes, the project was split into two separate contracts, the "American Canyon Library Remodel" PW 25- 09A and the "American Canyon Library Remodel, Furniture" PW 25-09B to allow contractors to bid their scopes of interest.
On May 20, 2025, the Board of Supervisors (BOS) approved the plans and specifications and authorized to advertise for sealed bids and opening of the bids pursuant to Section 20150.8 of the Public Contract Code.
On July 10, 2025, bids were received and opened for the furniture portion, PW 25-09B. On July 22 the Board awarded the "American Canyon Library Remodel, Furniture" PW 25-09B Contract to the lowest responsive bidder, Trope Group, Inc., of Santa Rosa, CA, for their base bid of $173,054. The total project cost for the furniture scope, including construction, construction/project management, and construction contingency, is $220,000.
On August 21, 2025 bids were received and opened for the general construction scope, PW 25-09A (flooring, paint, bathroom doors, and signage), bid results are attached for reference. Staff recommends awarding the "American Canyon Library Remodel" PW 25-09A contract to the lowest responsive bidder, Pridex Construction Group, Inc. of Folsom CA for their base bid of $119,000. The total project cost for the general construction scope, including construction, construction/project management, and construction contingency, is $178,000. The project will be funded by the Library Fund. Construction for both scopes is planned for December 2025/January 2026, the library will be closed during construction.
Pridex Construction Group, Inc. is not a local vendor however, the Public Contract Code requires that the construction contract be awarded to the lowest responsible and responsive bidder regardless of whether the low bidder is local or not. Staff reached out to the local construction contractor community by advertising the request for bids in the Napa Valley Register and the Solano-Napa Builder's Exchange, and by posting on the County website. Staff also sent "Notices to Contractors" to the local construction community.
Requested Actions:
1. Award of the Construction contract for the "American Canyon Library Remodel" PW 25-09A to Pridex Construction Group, Inc. of Folsom, California, for their low base bid of $119,000 and authorization for the Chair to sign the construction contract; and
2. Approve a Budget Amendment to increase Construction Services appropriations by $178,000 (Fund 2020, Sub-Division 2020502, Project 25017, Account 52360) offset by use of Fund Balance.
FISCAL IMPACT
Is there a Fiscal Impact?
Yes
Is it currently budgeted?
No
Is it Mandatory or Discretionary?
Discretionary
Discretionary Justification:
To provide the library with an updated bright and fresh interior with durable finishes.
Is the general fund affected?
No
Future fiscal impact:
Routine Maintenance
Consequences if not approved:
The interior of the American Canyon Library will not be updated.
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: It has been determined that this type of project does not have a significant effect on the environment and is exempt from the California Environmental Quality Act. [See Class 1 ("Existing Facilities") which may be found in the guidelines for the implementation of the California Environmental Quality Act as 14 CCR ?15301; see also Napa County's Local Procedures for Implementing the California Environmental Quality Act, Appendix B.]