TO: Board of Supervisors
FROM: Ryan J. Alsop, Chief Executive Officer
REPORT BY: Jennifer M. Palmer, Director of Housing & Community Services
SUBJECT: Approval of Budget Amendment for transferred CoC HUD Grant expenses
RECOMMENDATION
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Approve a Budget Amendment not to exceed $93,000, offset by new grant revenue, for certain Permanent Supportive Housing Services provided by Buckelew Programs during the period of time a grant transfer agreement (Agreement No. 8695) was approved and submitted locally and when it was authorized by Housing and Urban Development. (Fiscal Impact: net zero; Housing & Community Services Fund 2030, Subdivision 2030002; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
Buckelew Programs (“Buckelew”) is a long-time social service agency receiving local Continuum of Care (CoC) funds to provide permanent supportive housing (“PSH”) and services to individuals formerly experiencing homelessness in Napa County. In early February 2025, Buckelew notified the Department of Housing & Community Services (HCS) of their intent to cease all service provision in Napa County. Termination of services includes the cessation of permanent supportive housing rental assistance and service provision to enrolled individuals under an open grant Buckelew has through the Department of Housing and Urban Development (HUD). The grant, Napa PSH 01.01.25 - 12.31.25, grant number CA0777L9T172315, has a period of performance of the calendar year 2025, with a total amount of $337,406 awarded. While the grant provides for all costs related to the housing support needed for the currently enrolled individuals, termination of their Napa program by Buckelew without transferring the HUD-awarded CoC PSH grant to another agency would result in the eleven individuals’ immediate loss of housing. Buckelew’s original grant proposal is included as part of the board item. A description of the project covered by the grant can be found beginning on page 29 of the original grant proposal.
The process to transfer an open CoC PSH project from one organization to another requires documentation that the transfer is approved by the local CoC and a letter from the HUD Field Office approving the request. Both letters were submitted to the HUD Exchange from the Federal office. The transfer process can take several months to complete. The grant transfer request was submitted on March 12, 2025. Napa County and Buckelew Programs received notice of HUD approval on August 21, 2025 (HUD Grant CA0777L9T172315). All master leases and services formerly under Buckelew Programs were transferred to Napa County as of October 1, 2025. Buckelew continued to provide services after the transfer request and until the formal transfer in October. Services provided in July, August and September were not reimbursable directly to Buckelew in October because the grant had been transferred. Buckelew has now submitted a claim to the County for eligible services for that time period, under the grant transfer agreement.
Requested Actions:
1. Approve the application for and acceptance of the transfer of the Housing and Urban Development grant not to exceed $337,406 for Permanent Supportive Housing services, approve the grant transfer agreement (Agreement No. 8695) between Buckelew and Napa County, and authorize the Chair to execute all necessary grant related documents, and
2. Approve a Budget Amendment for the following in Homeless Programs Subdivison (2030002):
a. Increase in revenue of $93,000 in Federal Funding (account 43890)
b. Increase in appropriation of $93,000 in client provider services (account 52430).
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Mandatory |
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Is the general fund affected? |
No |
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Future fiscal impact: |
There are no future grant transfer related costs to reimburse Buckelew. |
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Consequences if not approved: |
Federal funds transferred to Napa County under grant No CA0777L9T172315 for certain Permanent Supportive Housing services provided by Buckelew Programs between July and September 2025 will be relinquished and Buckelew Programs will be unable to recover service costs incurred prior to the transfer. |
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ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed actions is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.