TO: Board of Supervisors
FROM: Steven E. Lederer, Director of Public Works
REPORT BY: Michael Karath, Staff Services Analyst II
SUBJECT: CSA No. 3 Landscape Services - Contract Amendment
RECOMMENDATION
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Director of Public Works requests approval of and authorization for the Chair to sign Amendment No. 1 to Agreement No. 230000B with Brightview Landscape Services, Inc., for a new annual maximum compensation of $156,304, to remove County Service Area No. 3 (CSA No. 3) from the contract and Scope of Work.
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EXECUTIVE SUMMARY
On April 5, 2022, the Napa County Board of Supervisors approved an omnibus landscape contract with Brightview Landscape Services, Inc. that included CSA No. 3 as one of five projects included for landscape services. On July 18, 2023, CSA No. 3 property owners voted in a Proposition 218 election to increase the assessment for street-related services, which will change the nature and level of landscaping services being provided. To better manage CSA No. 3 and this change of services, staff seeks removal of CSA No. 3 from the omnibus contract and bid out a new contract solely for CSA No. 3.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
CSA No. 3 budget - Landscape Services |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Staff needs the contract amendment to better manage CSA No. 3 and its change in funding and services from the recent Proposition 218 election. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
The CSA No. 3 landscape contract will only affect CSA No. 3 budget and not be tied in any way to services and performance on the other projects in the contract. |
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Consequences if not approved: |
Continued services provided under the existing contract will fall below the level of service anticipated by the Engineer’s Report and the Proposition 218 election for CSA No. 3. |
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County Strategic Plan pillar addressed: |
Healthy, Safe, and Welcoming Place to Live, Work, and Visit |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is categorically exempt from CEQA as the operation, repair, or maintenance of existing public facilities, pursuant to CEQA Guidelines section 15301.
BACKGROUND AND DISCUSSION
In 1997, CSA No. 3 property owners voted in a Proposition 218 election to set the assessment methodology for CSA No. 3, which included a $10,000 ceiling for landscaping expenditures. This cap lasted 25 years. But as inflation rose, the ceiling did not. Over time, this left CSA No. 3’s seven median landscaping islands in severe disrepair. Irrigation lines have been dormant for years, and most of the vegetation is dead or dying. Many of the remaining trees suffer from disease and need attention and possible elimination and replacement. The inflation factor has virtually reduced the duties of landscaping to litter abatement.
On July 18, 2023, CSA No. 3 property owners voted in a Proposition 218 election to increase the assessment for street-related services for the first time in 25 years. This allows for a $55,000 yearly budget that will be tied to the Consumer Price Index to keep pace with inflation. This change in funding and expanded duties to revamp and refurbish the islands necessitates the CSA No. 3 landscaping to be removed from the omnibus landscaping project and managed as a specific CSA No. 3 contract.