TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Estrella Munoz, Junior Engineer
SUBJECT: Approval of Plans and Specifications and Authorization to Advertise for Bids for the “Napa Library Furniture Project,” PW 25-21
RECOMMENDATION
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Approve the Plans and Specifications for the “Napa Library Furniture Project,” PW 25-21, and authorization to advertise for sealed bids and opening of the bids at a time, date, and location to be published by the Director of Public Works pursuant to Section 20150.8 of the Public Contract Code. (No Fiscal Impact)
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BACKGROUND
In 1916, the State of California passed legislation that allowed counties to establish free public libraries, and the Napa County Board of Supervisors then established the Napa County Free Library, located three blocks from the Goodman Library in downtown Napa. In 1963, the Napa City Library merged with the Napa County Free Library. In order to better serve the growing service area, and with a combination of funds from the Library, the Friends of the Library, and federal and local grants, the current library on Coombs Street was built in 1974 and later expanded in 1994. Since the expansion in 1994, the Napa Library has undergone a handful of remodels and improvements.
Library furniture is used by patrons daily, and a portion of the existing inventory has become worn or no longer adequately meets current user needs. The Napa Library Furniture Project will replace outdated furniture and upgrade the conversation and concentration pods to improve functionality, comfort, and the overall patron experience. Napa Library staff worked with Facilities By Design, the County’s on-call interior design consultant, to finalize a furniture package.
Project construction is anticipated to occur in the Summer of 2026 and will require a temporary closure of the library. The Engineer’s Estimate for construction of the Napa Library Furniture Project is $320,000. The plans and specifications are complete and ready for approval by the Board of Supervisors. County staff will return to the Board of Supervisors to present a detailed project budget based on the lowest responsible bid and to request a budget amendment and authorization to award.
Requested Action:
1. Approve Plans and Specifications for the “Napa Library Furniture Project,” PW 25-21 and authorize to advertise for sealed bids.
FISCAL IMPACT
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Is there a Fiscal Impact? |
No |
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Is it currently budgeted? |
Yes |
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Where is it budgeted? |
Fund 2020, Sub-Division 2020501, Project 26014 |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
Approval of Plans and Specifications and Authorization to advertise the project for sealed bids is required to move project into the construction phase. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Construction contract award to lowest responsible bidder. |
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Consequences if not approved: |
The Napa Library’s furniture will continue to deteriorate, and the existing pods will continue to not provide proper study environments for users. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: Pursuant to Section 15022 and 15268 of the State CEQA Guidelines issuance/approval of the following permits in the County shall be conclusively presumed to be ministerially exempt from the requirements of CEQA and thus preparation of an environmental document is not required: Building and Related permits (1) Building and related permits, including driveways up to 300 feet (e.g. demolition, plumbing, electrical, solar panels). As noted in the project description this project involves interior building improvements and will not impact the outside of the building or the building envelope, will not result in the need for the removal of any trees, will not require any grading and will not change the underlying existing use of the facility, as such due to this the project is ministerially exempt from the requirements of CEQA and preparation of an environmental document is not required.