TO: Board of Supervisors
FROM: Steven Lederer, Director of Public Works
REPORT BY: Kat Chambers, Supervising Staff Service Analyst
SUBJECT: Disposal of County Surplus Vehicles/Equipment
RECOMMENDATION
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Approve and authorize the disposal of twenty-three county surplus vehicles and/or equipment and authorize the sale of these items at auction. (Fiscal Impact: Increased Revenue; Fleet Fund; Not Budgeted; Discretionary)
[4/5 vote required]
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BACKGROUND
The County has twenty-three vehicles and/or pieces of equipment within its fleet that have outlived their useful lives, have been or will be removed from service, and are no longer required for public use. Disposing of these items through public auction will allow the County to recover a portion of their remaining value and ensure the County's assets are managed in a fiscally responsible manner.
Approval of today's actions will declare the twenty-three vehicles and/or pieces of equipment as surplus, authorize their sale at public auction, and authorize the Public Works Director and/or Fleet Manager to sign the certificates of title and other necessary documents to complete the sales and transfer ownership.
Fleet Management attempts to maximize vehicle utilization before recommending them as surplus. Typically, Fleet vehicles are replaced when they reach 120,000 miles and/or are 12 years old, while patrol vehicles are replaced at 90,000 miles and/or are 4 years old. Vehicles that exceed this typical replacement cycle may remain in service when their condition and maintenance costs support continued use. Conversely, vehicles may be declared surplus before reaching these thresholds when maintenance or repair costs are no longer economically justified. This may include vehicles involved in major collisions, requiring significant engine or transmission repairs, or experience excessive wear or harsh operating conditions that make continued maintenance or repair impractical. Two newer vehicles, units 193 and 150 fall in this category.
California Code Section 25363 authorizes the Board of Supervisors, upon approval by a four-fifths (4/5) vote, to sell County property that is no longer required for public use at public auction and convey to the highest bidder for cash.
Requested Actions: (4/5 vote required)
1. Declare certain capital asset vehicles and equipment as surplus and no longer required for public use;
2. Authorize the Auditor-Controller to remove these surplus assets from the capital asset listing;
3. Authorize the sale of capital asset surplus vehicles and equipment at public auction; and
4. Authorize the Public Works Director and/or Fleet Manager to sign the certificate of titles for the surplus
items being sold at auction.
FISCAL IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The vehicles and equipment recommended for surplus and auction have outlived their usefulness, have been or will be removed from service, and are no longer required for public use. Revenue will be deposited into Fleet Fund 4100, Replacement Equipment Subdivision 4101000 and Replacement Vehicle Subdivision 4102000 as outlined in the Surplus List. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Selling surplus property at auction has no future fiscal impact past the current fiscal year. |
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Consequences if not approved: |
Accumulated surplus property would exceed existing storage capacity and the County would lose potential auction revenue from the sale of surplus vehicles and equipment. |
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Strategic Initiative: |
Elevate County Service and Workforce Excellence. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California
Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.