TO: Board of Supervisors
FROM: Steven Lederer - Director of Public Works
REPORT BY: Frank Lucido, Engineering Manager
SUBJECT: Professional Services Agreement with Cardno Engineering Inc. (Cardno) for the Campbell Creek Fish Passage Project, RDS 22-01
RECOMMENDATION
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Director of Public Works requests the following actions regarding the Campbell Creek Fish Passage Project, RDS 22-01:
1. Approval of and authorization for the Chair to sign an agreement with Cardno Engineering Inc. (Cardno), for a maximum compensation of $382,355;
2. Approval to create a new Roads Capital Improvement Project (CIP) for Campbell Creek Culvert (Fund 2040, Org 2040500, Project 22012) (4/5 vote required); and
3. Approval of a Budget Transfer for the following (4/5 vote required):
a. Increase appropriation by $374,675 in the SB1 Special Revenue Fund (Fund 2440, Sub-Division 1220052) with the use of its available fund balance to be transferred to Program 22012 budget; and
b. Increase appropriations by $374,675 in Program 22012 budget offset by an increase in revenue from the transfer from the SB1 Special Revenue Fund.
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EXECUTIVE SUMMARY
The State Water Resource Control Board Water Quality Order, Phase II requires that the County implement measures to reduce sediment loading into the Napa River from County owned facilities. The County identified a culvert on Campbell Creek as high priority in terms of potential to reduce sediment movement into the Napa River and restoring fish passage. Staff is requesting for an approval of a design contract with Cardno and a budget increase of $374,675 to bring the project to bid. Staff will be returning to the board at a later date for additional budget to award the construction contract.
FISCAL & STRATEGIC PLAN IMPACT
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Is there a Fiscal Impact? |
Yes |
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Is it currently budgeted? |
No |
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Where is it budgeted? |
Proposed funding is from the SB1Special Revenue Fund. |
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Is it Mandatory or Discretionary? |
Discretionary |
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Discretionary Justification: |
The County currently does not have the resources, capacity or all of the expertise in-house to design this project. In addition, funding is required to move the project forward. |
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Is the general fund affected? |
No |
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Future fiscal impact: |
Design is scheduled to begin in the later part of Fiscal Year 2021-22 and carry through to 2022-23. Because of extensive permitting and SB1 cash flow, construction isn’t anticipated until 2024. Beyond that 5 to 10 years of monitoring and a nominal amount of additional budget will be required. |
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Consequences if not approved: |
The County would have to delay or abandon the project and will be unable to meet the Phase II TMDL requirements. |
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County Strategic Plan pillar addressed: |
Livable Economy for All |
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Additional Information: |
Funding for this project will come from the SB1 Special Revenue Fund. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by 14 California Code of Regulations 15378 (State CEQA Guidelines) and therefore CEQA is not applicable. CEQA for the project will be performed when a sufficient amount of design information is available.
BACKGROUND AND DISCUSSION
The State Water Resource Control Board Water Quality Order, Phase II requires that the County implement measures to reduce sediment loading into the Napa River from County owned infrastructure. In response to this requirement the County approved an agreement with the Napa County Resource Conservation District on March 13, 2012 to assess culverts and bridges that support the County maintained road network in the Napa River watershed. A report was completed in June of 2014 with an evaluation of 234 crossings for potential projects that would reduce sediment loads and impediments to fish passage. County staff reduced this list to the highest priority crossings and in a June 28, 2019 letter to the San Francisco Bay Regional Water Quality Control Board we indicated our intention to repair or replace 19 crossings that show potential for benefit to the river by July 1, 2026 and an additional 10 by 2046. To date, the most significant work completed toward this goal has been the replacement of a bridge at Greenwood Avenue over the Napa River and the replacement of various smaller culverts. In addition to this work the County has been able to examine the existing list of potential culvert replacements more closely and further refine the list.
A crossing on Campbell Creek which flows into Dry Creek near the Dry Creek Fire Station that is on the list of crossings to be replaced was identified as a high priority with work to be completed by July 1, 2026. Replacing this culvert will have the dual benefit of preventing erosion and removing a fish passage barrier and unlike some of the other sites it is largely inside the County right of way.
On August 26, 2021 the County advertised requests for qualifications and on September 27, 2021 we received five statements of qualifications. Cardno was interviewed and selected as the most qualified firm to complete the design needed for the Campbell Creek Fish Passage project.
The County and Cardno negotiated a scope in the amount of $382,355 which includes environmental, utility relocation, geotechnical, surveying, civil and structural services needed to design the project and two optional tasks in the event that they are needed.
An optional task for as directed services in the amount of $20,000 is part of the funding requested in this item and can be used for unforeseen but mainly is intended for support services in the event that grant opportunities become available. Because of the environmental benefits staff feels that the project could be competitive and intends to pursue grant opportunities that make sense. A second optional task in the amount of $65,180 would provide for environmental monitoring during the construction phase and funding is not being requested as part of this item since the entire amount may not be needed and even if it is required it won’t be until after staff returns to the Board to request funding for the construction phase of the project.
The estimated total project cost at this time is $1,668,214 and a budget transfer of $374,675 is needed to bring the project to bid. After advertisement and the bid results are received, staff will ask the Board to award the construction contract and approve another budget transfer to fund the entirety of the project, possibly including funding for construction management services, and maintenance and monitoring for the project.
It is very likely that permitting agencies will condition this project with the requirement to plant native plants and monitor their survival for a period of 5 years after project completion which will add a nominal cost.
Attachments
1. Campbell Creek PSA_Cardno
2. Budget Summary for Campbell Creek