TO: Board of Supervisors
FROM: Steve Lederer, Director of Public Works
REPORT BY: Daniel Basore, Engineering Supervisor
SUBJECT: Project creation, budget amendment, and agreement for the “JJC Building Maintenance Project,” PW 25-12
RECOMMENDATION
title
Approve and authorize creation of Capital Improvement Project 25019 for the “Juvenile Justice Center Building Maintenance Project,” PW 25-12; approve and authorize Agreement No. 250299B with Nacht & Lewis Architects, Inc. for a maximum of $149,600 for preliminary construction documents; and approve a Budget Amendment for $180,000 for staff and consultant expenses. (Fiscal Impact: $180,000 Expense; Capital Improvements Project Fund; Not Budgeted; Discretionary)
[4/5 vote required]
body
BACKGROUND
The Probation Department oversees a 24/7 secure Juvenile Justice Center (JJC) facility, constructed in 2005, with a 50-youth capacity. The building requires significant maintenance due to roof leaks and aging infrastructure, including mechanical, electrical, and HVAC systems. Planned maintenance include replacing the roof, photovoltaic system, HVAC units, as well as evaluating exterior paint and sealants.
Site investigations will be conducted during the initial design stage to assess the facility needs, document findings, and develop preliminary construction documents and cost estimates. The design will include assessment of the most energy-efficient options for HVAC, roof, and photovoltaic replacement systems. Following this, staff will report the findings and estimated total project cost to the Board for approval to proceed with detailed construction plans.
Nacht & Lewis Architects, Inc., was selected in 2022 through 2027 for on-call architectural services and will perform the site investigation and preliminary design work. The requested funding will fund the professional services agreement and staff time through the preliminary construction documents phase.
Requested Actions:
1. Approve a Budget Amendment for the following (4/5 vote required):
a. Increase Transfers Out appropriations by $180,000 in the Capital Improvement Projects Fund (Fund 3000, Sub-Division 3000000, Account 57900) offset by use of its available fund balance to transfer to Project 25019; and
b. Creation of new project for the “JJC Building Maintenance Project,” PW 25-12 (Fund 3000, Sub-Division 3000503, Project 25019) and increase Engineer Services appropriations by $180,000 (Fund 3000, Sub-Division 3000503, Project 25019, Account 52145) offset by a transfer-in revenue from CIP Fund.
2. Approval of and authorization for the Chair to sign Professional Services Agreement no. 250299B with Nacht & Lewis Architects, Inc. for $149,600 for preliminary construction documents services.
FISCAL & STRATEGIC PLAN IMPACT
|
Is there a Fiscal Impact? |
Yes |
|
Is it currently budgeted? |
No |
|
Is it Mandatory or Discretionary? |
Discretionary |
|
Discretionary Justification: |
Addressing the maintenance needs for the Juvenile Justice Center is necessary to keep the building operational in future years. |
|
Is the general fund affected? |
Yes |
|
Future fiscal impact: |
Staff will return to request another budget amendment to move into the construction documents phase. |
|
Consequences if not approved: |
The Juvenile Justice Center will continue to deteriorate and leak during rain events. Electrical and mechanical equipment will eventually fail. |
ENVIRONMENTAL IMPACT
ENVIRONMENTAL DETERMINATION: The proposed action is not a project as defined by California Code of Regulations, title 14, section 15378 (State CEQA Guidelines) and therefore CEQA is not applicable.